Job Information
Orrick, Herrington & Sutcliffe Procurement Specialist-Administrative Assistant in Wheeling, West Virginia
Procurement Specialist-Administrative Assistant Job Locations
US-WV-Wheeling
ID 2024-1335
Category Information Technology Overview
Orrick currently has an excellent opportunity for a Procurement Specialist-Administrative Assistant in the Wheeling, WV (GOIC) office.
Responsibilities
As a Procurement Specialist-Administrative Assistant in collaboration with IT Management and various members of the Firm, you will play a pivotal role in overseeing and streamlining IT expenditures. Your responsibilities will not only include monitoring and controlling the budget but also ensuring comprehensive training for IT staff on the appropriate allocation of funds. To effectively manage these tasks, you must become proficient in Orrick's IT Procurement system, Coupa, and acquire a thorough grasp of procurement fundamentals such as quotes, purchase orders, invoicing, payment terms, as well as distinctions between capital and operating expenses, leasing terms, and the nuances of contract management. This role extends to performing administrative functions with an eye toward enhancing efficiency and productivity within the department. Your forward-thinking approach and prioritization of tasks with the greatest potential impact are crucial in promoting innovation and leveraging the firm's technology and support resources to their fullest potential. With a deep understanding of these resources and technologies, you will coordinate and delegate tasks to other support resources, ensuring quality outcomes. Additionally, you will directly handle tasks such as document production/assembly, expense reimbursement, and routine travel arrangements when necessary, all while maintaining the goal of elevating the department and firm's overall performance. IT Procurement and Vendor Management Serve as an administrator, buyer, and requisitioner for the Firm's IT Procurement software. Maintain active users, workflow approvals, punchout catalogs, suppliers, and purchase order transmission methods. Review all IT procurement requisitions for accurate budget and vendor selection. Correct where necessary and advise requestor via Coupa. Act as liaison between vendor and requestor communicating execution of purchase orders, order confirmations, shipping dates, delivery disputes, payment dates, etc. Stay up to date on Coupa releases to communicate new features/modules to users while ensuring instructional guides are modified to reflect updates. Assist with budget adjustments in Coupa as directed. As a member of the Mobile Management Team, you'll audit AT&T/Verizon billing allocations, Firm contribution review, ServiceNow record updates and Personal Charge inquiries. Assisting in the preparation of the annual IT budget by researching historical spend and calculating projected growth. Provide monthly coding of IT Procurement JP Morgan credit card to Finance. Provide leasing support by communicating transfers, arranging lease-end intentions with local IT, monthly rent allocations, CSI approval of payments and review of "Exhibit A" newly leased devices and Certificate of Acceptance filing to SharePoint. Upload all IT related contracts to our Coupa contract repository, CLM. Assist with various administrative duties for department leadership, which includes reporting & analysis of spend per vendor contract. Provide support in system integrations pertaining to any and all aspects of the role. Punctually comply with IT's hybrid in-office/work from home schedule. Administrative Assistant Handles point to point travel, using Orrick's online booking tool CONCUR and coordinates with firm's travel... For full info follow application link.
All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, protected veteran status, or on the basis of disability.