Military Spouse Connection Jobs

Want to work for a great Organization?

The American Bankers Association is the banking industry's champion. Joining ABA makes you part of a team that: • has Extraordinary People - ABA experts are the "go to" sources for bankers, policy makers and the media for credible information and insights for the banking industry. • has Unmatched Scope and Scale - ABA's unparalleled information and services keep members current, knowledgeable and prepared. • is Impact-Driven - ABA has a proven record of bringing about positive change for our members and the industry. We take action and achieve results. Plus competitive pay, an outstanding benefits package, a convenient DC location, a professional collegial work environment and an opportunity to work on issues of national significance equals a winning combination!

Did you know that women and other marginalized groups are often reluctant to submit job applications if they don’t meet 100% of the requirements? We encourage you to take a chance! If you don’t satisfy every criterion, but know you can excel in the role, we urge you to apply! We’d love to connect and talk with you about joining our team.

Employer of Choice: ABA is recognized with a 2023 Great Company Culture Award and 2023 Great Place to Work designation !

Job Description:

The Senior Executive Assistant will provide senior-level administrative and operational support across ABA’s Office of Member Engagement (OME). This role will support the Chief Member Engagement Officer and four SVP/EVP’s who oversee OME’s four lines of business.

Key Duties:

• Support CMEO, EVPs, and SVP DEI with managing and prioritizing their daily workloads, particularly in addressing emerging issues. This involves assisting in determining priorities on time-sensitive matters. Additionally, track and help with information gathering on significant projects, communicating status and progress to various principals in a timely manner.

• Leverage data to develop an Executive Dashboard that identifies and analyzes results based on key performance metrics including the “future state”.

• Draft clear communications, such as emails and memos, on behalf of the OME leadership team, tailoring messages to both internal and external stakeholders, including bank members and business clients.

• Develop and maintain an OME Meetings Calendar including key internal and external meetings (i.e. Advisory Board/Council/Committee meetings) along with a mechanism to share this calendar across OME/ABA.

• Coordinate cross-functional opportunities for key Councils and Committees. Support logistics, planning, coordination, and post-meeting activities. to ensure consistency. Identify cross-functional collaboration opportunities, effective logistics, task management, and relevant follow-up post-meeting.

• Manage the enterprise appointment process for nominated committees and councils. Ensure cross-department collaboration, engagement, and diversity integration.

• Coordinate division-wide projects/initiatives through maintaining effective project management and follow-up.

• Serve as the primary liaison between OME and other areas of ABA, including the Executive Office.

• Execute special projects and perform other multifaceted responsibilities as assigned.

• Perform a variety of complex and routine administrative duties with minimal or no supervision. These include, but are not limited to:

• Scheduling internal and external meetings and preparing and coordinating materials for each meeting.

• Coordinating detailed travel plans, which include managing itinerary arrangements and logistical details.

• Organizing and participating in team meetings; coordinating and communicating logistics for staff; drafting agendas for CMEO’s review; distributing agendas and supporting materials to attendees in a timely manner; preparing and tracking key takeaways and action items from each meeting, including Executive Leadership, Senior Leadership, all-OME meetings.

• Planning and coordinating OME team building events during the December/holiday season and Summer/end of fiscal year.

• Processing contracts, POs, invoices, and expense reports as required.

• Coordinating, reviewing, and finalizing monthly OME reports to the Executive Office.

• Expense management, reporting, and assisting with presentations.

• Other duties assigned by business needs.

Qualifications:

• Bachelor’s degree required.

• 7+ years’ experience serving in a senior support capacity to at least 2 executives simultaneously. The ideal candidate has experience supporting senior leaders.

• Experience in Financial Services, Banking, or Education is strongly preferred.

• Event Management or Conference experience is strongly preferred.

• Adept at managing multiple priorities with excellent attention to detail. Exceptional organizational skills required.

• Ability to handle confidential information with discretion.

• Experience managing and tracking a large budget.

• Experience booking and coordinating complex travel.

• Experience successfully managing multiple competing priorities.

• Project and Program management experience is strongly preferred.

• Flexibility, adaptability, and a proactive approach to anticipating the needs of the leadership team are required.

• Excellent written and verbal communication; experience writing and editing.

• Strong Research and Troubleshooting skills.

• Proficient in MS Office (Word, Excel, PowerPoint).

• Excellent problem-solving skills, with the ability to address challenges independently; excellent judgment.

American Bankers Association (ABA) is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, age, sex, marital status, gender identity, sexual orientation, disability, protected Veteran status, personal appearance, political affiliation, family responsibilities, or any other characteristic protected by applicable law.

ABA encourages and celebrates diversity so if you are motivated, hardworking and want to make a difference, come as you are!

The American Bankers Association is the voice of America’s banks—the small, midsize, regional and large banks that together employ more than 2 million women and men and help drive America's economy.

Please join us and become a part of a rapidly transforming industry that drives growth and innovation at home and around the world.