Job Information
Hogan Lovells Practice Specialist in Washington, District Of Columbia
PRACTICE SPECIFIC RESPONSIBILITIES
Strategy and Business Planning
- Assist practice leadership with development of practice specific initiatives to achieve the strategic goals of the firm.
Marketing and Business Development
- Assist practice leadership in raising our internal and external profile brand.
- Engage and work with the Marketing and Business Development team to track practice developments; raise awareness and understanding of key market trends, and develop practice policies consistent with the strategic goals of the practice.
Communications
- Draft weekly communications, periodic newsletters, intranet postings, news items, and pertinent information regarding highlights and events to raise internal practice awareness.
Meetings and Events
- Assist practice with planning, hosting meetings, events, and conferences.
- Provide consistent visibility and support at all practice events, Washington, D.C. office events
- Support DEandI and Responsible Business initiatives and opportunities
- Schedule practice meetings and coordinate all arrangements for such meetings (audio/visual needs, meeting rooms, catering requests, etc.)
- Attend practice meetings, as needed.
- All members of the firm are encouraged to participate in our Global Responsible Business program.
PRACTICE SPECIALIST ADMINISTRATIVE RESPONSIBILITIES
LEGAL SUPPORT
- Provide exceptional support in document preparation specific to practice requirements.
- Prepare annual and/or supplemental audit letter responses, memorandums, correspondence, pleadings, and document binders.
- Prepare practice specific court and legislation filings.
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``` - Assume responsibility for preserving the highest level of confidentiality of all firm and client information, records, and files, both within and outside of the firm.
SCHEDULING
- Schedules and maintains calendars, contact information, and other pertinent information as requested and within the contact database.
- Answers telephone and accurately takes and relays messages.
- Coordinates scheduling of video conferencing and conference calls.
TRAVEL and EXPENSES
- Coordinates travel arrangements through in-house Travel Department and prepares timekeepers expense reports in a timely manner.
- Arranges for payment of vendor invoices or checks to be drawn and charged to appropriate client/matter numbers.
TIME RECORDING
- Records, reviews, edits, and closes time entries through the web-based time entry program using Firm standards.
ADMINISTRATIVE ENGAGEMENT
- Responds to incoming requests in a professional manner.
- Interacts effectively and courteously, in person, by telephone, and in writing with lawyers and Business Team professionals of all levels.
- Attends department assemblies upon requests.
- Performs ad-hoc projects as assigned.
CLIENT RELATIONS
- Generates client conflict inquiries; Opens new matters and prepare engagement letters.
- Responds to customer/client requests in a skilled and timely manner.
- Responds to internal client requests effectively and courteously, in person, by telephone and written communication to lawyers and Business Team professionals.
DOCUMENT PRODUCTION
- Following the established document processing methods and procedures of the firm, creates, edits, and proofreads work product to ensure accuracy.
- Prepares a variety of forms and creates new documents using the Firms best practice methods.
- Prints and organizes a variety of documents received in a range of formats.
RECORDS
- Following the established document preservation of records procedures of the firm, maintains administrative files, indexes, prepares files for off-site storage and retrieval with the Records Department.