Job Information
Georgetown Univerisity Associate Director for Finance & Operations - Graduate School of Arts and Sciences in Washington, District Of Columbia
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.
Requirements
The mission of the Graduate School of Arts & Sciences (http://grad.georgetown.edu/) (GSAS) is to advance both disciplinary and interdisciplinary approaches to graduate education and research in service of society. Backed by centuries of education and formation, we are centered by our Jesuit values (https://missionandministry.georgetown.edu/mission/spirit-of-georgetown/) that ignite our programs while adapting to the needs of our changing world.
The Associate Director for Finance & Operations is responsible for all aspects of the GSAS budget and financial operations. This is a key position on the GSAS Finance Team, reporting directly to the SBM and managing one position homed in GSAS to manage all budget, planning, actuals, financial operations, and year end projections within GSAS. The will serve as the lead finance and business partner that leads and executes all financial aspects of their school's daily operations. Working directly with the procurement and expense analysts (or accountants) and serving as a liaison between the Office of the CFO and their school, the Associate Director has additional responsibilities that include but are not limited to:
Engagement and Customer Service
Act as the main point of contact on all things finance for the chairs/program directors and faculty members of the departments/programs for which they are responsible for.
Serve as a subject matter expert on financial policies and procedures while emphasizing and maintaining a high level of customer service.
Serve as one of the primary resources for the school/unit regarding school, campus, and university policy interpretation and enforcement, particularly focusing on situations that require escalation.
Participate and lead school, campus, and university-wide financial meetings, task forces and working groups, as well all participate in routine meetings and forums managed by Main Campus Finance.
Support onboarding, training, and development of financial management professionals: acclimation and structural understanding of campus and school business models.
Liaise with Main Campus Director, Financial Accounting & Compliance and OCFO for any policy, compliance, process improvement, or other finance matters as needed.
Procurement and Financial Expenditures Analysis and Approvals
Approve transactions as Cost Center Manager for assigned cost centers, including budget check.
Ensure alignment with financial guidelines and policies.
Provide guidance and direction for transactional issues for escalation and resolution.
Coordinate and lead compilation of budgets for new program development.
Financial Operations Management and Monitoring
Oversee the financial operations management of school/unit for all funds including faculty professional development, start-up funds, and internal research funds for a portfolio of departments and programs.
Periodic data analytics to monitor financial activities across all funds for budget variances and to ensure actual expenditures match resource availability.
Oversee the monthly Budget-to-Actuals reconciliations process and provide guidance and support to the HCM Analysts, specifically on staff related payroll reconciliations, Accountants, and School faculty contract team members who perform the detailed reconciliation work.
Collaborate with Budget Analyst to review and monitor variances on a periodic basis for a portfolio of departments and programs.
Oversee meetings with departments and analyst on a periodic basis to review budget vs actuals, upcoming plans, and procurement needs for a portfolio of departments and programs, year-end projections, and long-term planning.
Identify, research, and ensure appropriate action is taken for any areas of special concern, in collaboration with department chairs and administrators.
Coordinate with OCFO and the school planning analyst to track special fund balances for school/unit for a portfolio of departments and programs.
HCM Business Planning and Operations & Additional Duties
Support HCM operations as an assigned Finance Partner for staff transactions.
Review HCM transactions in GMS to ensure they were pre-approved, budgeted, keyed correctly from a financial perspective.
Answer technical and policy related questions and manage staff workload and resource allocation.
Ensure consistency in interpreting and communicating policies and procedures, training team members and departments on specific processes, cost center reconciliations, and hart of accounts.
Request GMS financial roles as needed, reviewing roles on a periodic basis.
Recommend and implement communication and training as needed to contribute to improved operations.
Attend specific events like Commencement and all staff meetings, overseeing ad hoc reporting and special projects as assigned.
Requirements and Qualifications
Bachelor’s degree in financially related field and 5-7 years of experience; Masters preferred
8+ years' progressive work experience financial analysis and budgeting in a sophisticated office environment
Relevant financial acumen (budgeting, transactional support, revenue-generating activities, chart of accounts, journals, requisitions, purchase orders, procurement, and travel)
Ability to build and utilize financial reports as well as support the establishment and management of budgets of at between $10M and $50M
Prior experience working with complex teams with strong communications and customer service skills
Ability to engage regularly with internal and external stakeholders, including unit leads and administrators across the institution in an efficient and professional manner
Strong organizational and time management skills with proficiency managing and prioritizing multiple tasks
Ability to work with a variety of financial systems, with prior experience preferred in Workday, Adaptive, and Cognos
Excellent customer service, including interpersonal, oral, and written communication skills
Proficiency in the Microsoft Office suite, with a mastery of excel and experience with managing and analyzing large volumes of data
Professional accounting qualifications and experience in higher education financial administration desirable
Work Mode Designation
This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.
Pay Range:
The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:
$66,783.00 - $126,720.23
Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.
Current Georgetown Employees:
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Submission Guidelines:
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.
Need Assistance:
If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here (http://ideaa.georgetown.edu/ada) for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.
Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website (https://georgetownworks.georgetown.edu/) .
EEO Statement:
Georgetown University is an Equal Opportunity/Affirmative Action Employer (https://policymanual.hr.georgetown.edu/https%3A//policymanual.gudrupal.georgetown.edu/201-Equal-Employment-Opportunity-Affirmative-Action) fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation) , disability status, protected veteran status, or any other characteristic protected by law (http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf) .
Benefits:
Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website (https://benefits.georgetown.edu/staff/enrolling/) .