Job Information
The Research Foundation for SUNY at Binghamton University Administrative Assistant - Binghamton Fund and Donor Relations in Vestal, New York
Location: Vestal, NY Category: Support Staff Posted On: Mon Jun 17 2024 Job Description:
The Administrative Assistant for the Binghamton Fund and Donor Relations provides a full range of general office support for the Binghamton Fund and Donor Relations and Stewardship teams, which are part of the Office of Development within the Division of Advancement. This position reports to the Senior Supervising Director of the Binghamton Fund and Donor Relations.
Duties and Responsibilities:
(35%) Provide reception duties for the Binghamton Fund, Donor Relations and grants management such as distributing mail, greeting guests, photocopying, filing and ordering supplies. Answer phones and compose timely correspondence to the Binghamton Fund and Donor Relations email accounts. Maintain calendar; schedule meetings; make and cancel appointments; schedule rooms for meetings, conferences, etc.; arrange for audio visual and training equipment; and prepare catering requests.
(20%) Provide support of the inventory of benefactor naming agreements through maintenance of the documentation of physical locations of plaques and recognitions.
(10%) Produce final gift agreement materials for signature as needed and manage proper protocols for when signed gift agreements are returned to ensure they are stored properly and added to the necessary tracking mechanisms.
(10%) Prepare and record vouchers for all expenditures and reconcile monthly reports from Accounting Services for both the Binghamton Fund and Donor Relations and Stewardship departments.
(10%) Provide support for broad-based mailings for the Binghamton Fund as needed.
(10%) Provide support for key programs and initiatives during the year, such as the annual Donor Impact Packet (DIP) reporting process each fall, including helping to assemble packets for donor-supported student scholarships, student awards, other student-aid and non-student aid for endowed and current use accounts; the annual TAG (thank-a-giver) Day every spring semester; helping to prepare and send acknowledgement letters and materials during the busiest times of the year (i.e. end of calendar year and end of fiscal year).
(5%) Other duties as assigned.
Job Requirements:
Associate's degree
Highly organized, self-starter, detail-oriented and able to work independently and provide prompt follow through
Work successfully in a collegial setting, effectively interacting with other staff members
Excellent interpersonal skills and ability to interact positively with donors, volunteers and other constituencies
Work effectively with sensitive and confidential information
Proficient in computer skills and relevant software, specifically all applications of
Microsoft Office
Three to five years successful experience in a staff support role
Preferred:
Bachelor's degree
Additional Information:
Salary: $42,000 annually
Employee Benefits: The Research Foundation for the State University of New York offers a comprehensive benefits package (https://benefits.rfsuny.org/) that is a valuable part of total compensation. This includes medical, dental, vision, dependent care subsidy and other benefits such as SUNY Tuition Assistance. Furthermore, our 10 Perks of Working at the RF (https://www.rfsuny.org/about-us/careers/) provides an at-a-glance view of our top benefits that make us a great place to work.
Research Foundation Commitment to Equal Employment Opportunity
As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex, pregnancy-related conditions, reproductive health decisions, childbirth or related medical conditions, sexual orientation, gender identity or expression, transgender status, age, national origin or ancestry, marital status, familial status, citizenship, physical and mental disability, prior arrest or conviction record, genetic characteristics/genetic information, predisposition or carrier status, domestic violence victim status, military status or service, veteran status, or any other characteristics protected under federal, state or local law.
The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
The Research Foundation for SUNY is a private, not for profit corporation and is a separate employer from SUNY and the State of New York and offers separate compensation and benefit plans.
Binghamton University is a tobacco-free campus.