Job Information
Carle Foundation Hospital Unit Office Coordinator - Peds Inpatient in Urbana, Illinois
Unit Office Coordinator - Peds Inpatient
Department: Pediatrics NT8 - CFH
Entity: Champaign-Urbana Service Area
Job Category: Clerical/Admin
Employment Type: Full - Time
Job ID: 42315
Experience Required: None
Education Required: Not Indicated
Shift: Day
Location: Urbana, IL
Usual Schedule: 07-1530
On Call Requirements: na
Work Location: Carle Foundation Hospital
Weekend Requirements: na
Holiday Requirements: na
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Position Summary:
The Unit Office Coordinator serves as an assistant to the Children Services leadership team, and provides office and clerical support as well as secretarial duties for the nurse manager and supervisors of Children Services. In additional to the office management responsibilities, the Children Services Office Coordinator will perform unit assistant responsibilities and secretarial duties for the Pediatric and Child Life departments.
Qualifications:
EDUCATIONAL REQUIREMENTS None specified. CERTIFICATION & LICENSURE REQUIREMENTS Notary certificate preferred. SKILLS AND KNOWLEDGE Knowledge of Microsoft Office.
Essential Functions:
Serves as an assistant to the Children Services Leadership team, providing office and clerical support such as typing, filing, meeting scheduling, agenda planning, processing meeting minutes, processing invoices, discharge follow up phone calls, copying, mainlining, faxing, and scanning. Coordinates activities, including greeting and assisting customers, answering and following up on phone calls and call lights, coordination of incoming and outgoing mail, supply management and maintenance of office equipment.
Reviews and revises Kronos scans for Pediatrics and Child Life as primary and NICU as secondary.
Answer telephone, take and deliver messages according to department communication standards.
Performs basic office management functions and secretarial duties for Manager/Director of department to maintain cohesiveness in day-to-day office functions and operations.
Serves as the primary contact for purchasing for Inpatient Pediatrics and Child Life and the secondary contact for purchasing orders from NICU. Holds oversight responsibilities of the NT8 NICU Conference Room calendar scheduling and assists with calendar maintenance of the Children Services Manager.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. Carle Health participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization. | For more information: human.resources@carle.com.
Effective September 20, 2021, the COVID 19 vaccine is required for all new Carle Health team members. Requests for medical or religious exemption will be permitted.