Job Information
University of Illinois Contract Coordinator or Senior Contract Coordinator - Purchasing & Contract Management Office - 1025179-6689 in Urbana, Illinois
This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/11980647 Contract Coordinator or Senior Contract Coordinator - Purchasing & Contract Management Office
Purchasing & Contract Management Office
The University of Illinois Urbana-Champaign is accepting applications for a Contract Coordinator or Senior Contract Coordinator in the Purchasing and Contract Management Office. Under administrative supervision, the Contract Coordinator line manages a wide range of contracting and procurement responsibilities within a University of Illinois central purchasing and contracting unit. Using established standards of good business practice and sound fiscal management, the Contract Coordinator negotiates and oversees contractual relationships that are in the best interest of the University for a wide range of commodities and services while also developing and delivering contracting and procurement education and systems training for the campus community.
Duties & Responsibilities:
Assist colleges and departments in the development and review of specifications for sole source procurements, exempt purchases, and contract documents. Determine the best method for procuring goods and services in accordance with procurement regulations and guidelines.
Negotiate pricing and contractual terms and conditions that are in the best interests of the University, assuring necessary rules and regulations are employed in the contract process and legal requirements are incorporated into all agreements.
Provide guidance to University units regarding standard purchasing procedures, as well as state, federal and University rules and regulations.
Document the sourcing and contracting process, ensuring rules, regulations, policies, and procedures are followed.
Act as liaison with colleges and departments providing assistance and guidance during the evaluation phase of procurements. May serve as a member of an evaluation team. Conducts financial analysis of all proposals submitted by third parties and reviews departmental recommendations for consistency and accuracy.
Assist with the training and education of purchasing staff, as well as staff in campus colleges and departments.
Conduct research associated with market trends of commodities and services. Review price index publications in order to assess fair market values of goods and services.
Review purchase orders for accuracy and approve orders as allowed by level of authorization.
Work with the campus community to identify procurement opportunities and collaborate with other procurement professionals to develop sourcing strategies and initiate bids/requests for proposals that are in the best interest of the University.
Coordinate and conduct pre-bid/pre-proposal meetings and other related procurement activities to provide an overview of the project, clarify procurement processes and procedures, and facilitate vendor networking.
Serve as a University contact for vendors regarding procurement policies and procedures and obtain information regarding products, prices and service proposals. Provide technical assistance to contractors to resolve deficiencies affecting the administration and approval of contracts. Perform other contract administration related activities.
Prepare various reports related to procurement and contracting activities as requested by management.
Participate in request for proposal meetings and other related procurement activities with Sr. Contract Coordinators to understand procurement processes and procedures, and vendor networking.
Review requests for change orders or amendments and prepares documents to implement contract revisions.
(Sr. Coordinator) Performs highly specialized and complex contract negotiations and coordination for professional services.
(Sr. Coordinator) Analyzes current University purchasing trends to identify needs for annual contracts and/or pricing
agreements.
(Sr. Coordinator) Prepares complex reports, correspondence and documents as requested by senior management.
(Sr. Coordinator) Develops and delivers training and presentations on procurement and contracting topics to internal and
external audiences.
(Sr. Coordinator) Directs efforts, project plans, and staffing resources in special projects related to University Purchasing
strategic goals and initiatives.
(Sr. Coordinator) Serves as a liaison with University Counsel, Risk Management, contractors, department/units, and executive
management for contract negotiations, agreements, and procurement activities.
(Sr. Coordinator) Executes the procurement of complex projects and leads the evaluation of responses of major University
RFP\'s.
Perform other related duties and responsibilities appropriate at each level.
Minimum Qualifications:
Bachelor\'s degree in business administration, management, or field related to the position.
Two (2) years of professional business, financial, and/or managerial work experience. (NOTE: A Master\'s Degree in an area consistent with