Job Information
Pennsylvania State University Administrative Assistant - Eberly Office of Science Outreach in University Park, Pennsylvania
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .
JOB DESCRIPTION AND POSITION REQUIREMENTS:
The Eberly College of Science (http://science.psu.edu/) (ECoS) Office of Science Outreach (http://science.psu.edu/outreach) invites candidates to apply for the position of Administrative Assistant - Intermediate Support. This position reports to the Director of Science Outreach. The successful candidate should, in collaboration, expect to contribute to the following:
Program Support: Assist with the planning, advertising, and implementation of the office’s diverse outreach programs. This includes Science-U summer camps, ENVISION: Supporting Young Women in STEM event, Haunted-U, Exploration-U, after-school programs, and other on-campus STEM events. serve as registrar for all registration-based programs.
Partnerships: Coordinate the office’s program scholarships and associated partnerships with various K-12 schools and other organizations.
Communication: Take program photos and creatively communicate science outreach events and content on approved social media and the office website.
Program Assessment: Development and implementation of assessment mechanisms; production of relevant reports and data for stakeholders. Assess program efficacy through surveys and interviews with participants and volunteers/employees. Analyze programmatic feedback from the office’s programs to drive future improvement.
Office Operations: Help maintain and improve quality, efficiency, and accuracy of service for all programs and office operations. Maintain youth safety through organizing volunteer and employee clearances and training. Procure, inventory, organize, and distribute supplies and services for Science Outreach and its programs/events. In collaboration with the Education Program Coordinator, successfully manage registration documentation and data using youth registration system.
Other duties and responsibilities may be assigned by the Director.
This position will require successful completion of a standard background check and three publicly available clearances:
Pennsylvania State Police Criminal Background Check (SP4-164)
Pennsylvania Child Abuse History Clearance Form (CY-113)
Federal (FBI) Fingerprint Background Check (Criminal History Report)
This position requires a High School Diploma/GED, other relevant training, or higher plus 2 or more years of related experience, or an equivalent combination of education and experience.
Prior work in supporting or implementing science-oriented outreach or education programs for diverse audiences, including K-12 youth.
Enthusiasm, creativity, a passion for connecting science to the public, and a commitment to customer service.
Outstanding interpersonal, organizational, learning and communication abilities (both verbal and written).
Knowledge of computer programs including Microsoft Office preferred.
Ability to adjust to a changing schedule, particularly during intense summer programs in June, July, and August.
Capability to work both independently and as an effective member of a team.
Ability to multitask and respond professionally in stressful situations.
Please upload a resume and cover detailing your experience in supporting outreach programs, managing complex projects, and how you can benefit our team. This position offers a flexible work arrangement that combines remote and on-campus work from September to May. Due to summer programming, on-campus work is required five days a week from June to mid-August. Questions related to flexible work should be directed to the hiring manager during the interview process.
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.
The salary range for this position, including all possible grades is:
$38,300.00 - $55,500.00
Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)
PA State Labor Law Poster
Affirmative Action (https://policy.psu.edu/policies/hr11)
Penn State Policies
Copyright Information (https://www.psu.edu/copyright-information)
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University Park, PA