Job Information
MyFlorida ADMINISTRATIVE ASSISTANT III - 42000005 (STATE PERSONNEL SYSTEM EMPLOYEES ONLY) in TALLAHASSEE, Florida
ADMINISTRATIVE ASSISTANT III - 42000005 (STATE PERSONNEL SYSTEM EMPLOYEES ONLY)
Date: Jun 28, 2024
Location:
TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32399
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .
Requisition No: 832351
Agency: Agriculture and Consumer Services
Working Title: ADMINISTRATIVE ASSISTANT III - 42000005 (STATE PERSONNEL SYSTEM EMPLOYEES ONLY)
Pay Plan: Career Service
Position Number: 42000005
Salary: $40,000.22 - $44,000.32
Posting Closing Date: 07/05/2024
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
ADMINISTRATIVE ASSISTANT III
FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES
DIVISION OF CONSUMER SERVICES
FAIR RIDES INSPECTION
*STATE PERSONNEL SYSTEM OPPORTUNITY—
ONLY CURRENT STATE PERSONNEL SYSTEM
EMPLOYEES WILL BE CONSIDERED.*
CONTACT:
Michelle Faulk 850-410-3820
MINIMUM REQUIREMENTS:
A bachelor's degree from an accredited college or university and three (3) years of administrative experience.
A master's degree from an accredited college or university can substitute for one year of the required experience.
Administrative or clerical experience can substitute on a year-for-year basis for the required college education.
An equivalent combination of education and experience which equals seven (7) years can substitute for the above requirements.
ATTENTION CANDIDATES
To be considered for a position with the Florida Department of Agriculture and Consumer Services:
All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
Responses to Qualifying Questions must be verifiable in the Candidate Profile.
The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities. Qualified
individuals with disabilities are encouraged to apply.
NOTES:
Successful applicants must pass a background screening, including fingerprinting, as a condition of employment.
JOB DUTIES:
This is an administrative position responsible for coordinating the amusement ride inspection process. Analyzes and evaluates requests for inspection from amusement ride companies and takes appropriate action to ensure each is properly processed for scheduling. Investigates and resolves scheduling conflicts and proposes solutions. Maintains a comprehensive record of all requests and/or other correspondence received by facsimile. Formulates the weekly inspection schedule by determining scheduling requirements from a variety of database reports. Coordinates the schedule with the inspector supervisor and distributes it to the field inspectors. Maintains and updates the master inspection schedule reflecting changes and revisions. Provides guidance and direction to amusement ride companies, annual inspectors and insurance companies concerning the implementation of Section 616.242, Florida Statutes.
Reconciles inspector assignments contained in the weekly schedule with submission of their inspection documents to ensure an accurate and timely submission.
Ensures amusement ride record files are accurately maintained and updated.
Reviews, analyzes and evaluates database performance and makes recommendations for revisions and improvements.
Reviews, analyzes and evaluates the submission of required documentation of the Qualified Inspector Program and updates the database accordingly.
Assists in editing, re-writing and updating the Bureau’s Policy and Procedure Manual; distributes and ensures revisions are posted by inspectors. Delivers updates and changes to policy and procedures during inspector training sessions/seminars.
Acts as the Safety Officer for the bureau. Conducts location safety inspections and serves on the Division Safety Committee.
Performs other duties as assigned by Bureau Chief.
KNOWLEDGE SKILLS AND ABILITIES:
Administrative principles and practices, office procedures, methods of data collection, effective communication.
Ability to collect and evaluate and analyze data relating to the amusement ride inspection process.
Ability to understand and apply applicable rules, regulations, policy and procedures.
Ability to utilize problem solving techniques, work independently, plan, organize and coordinate work assignments, communicate effectively and maintain effective working relationships with others.
The Benefits of Working for the State of Florida
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits;
Nine paid holidays and one Personal holiday each year;
State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options;
Retirement plan options, including employer contributions (For more information, please visitwww.myfrs.com;)
Flexible Spending Accounts;
Tuition waivers;
And more!
For a complete list of benefits, visitwww.mybenefits.myflorida.com.
SPECIAL NOTES:
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.
Nearest Major Market:Tallahassee