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JOB REQUIREMENTS: Job ID: 20897 Administrative Assistant II, Mathematics and Computer Science Department Reports To: Department Chair of Mathematics and Computer Science POSITION: Administrative Assistant II, AD002, 60% (24 hours per week), University Staff, Renewable/Ongoing, 12-month, one vacancy. This position is eligible for hybrid work consideration. Currently eligibility requires residency in one of the following states: Wisconsin or Minnesota upon hire. POSITION SUMMARY: The Administrative Assistant provides administrative and program support to the Department chair, faculty, program coordinators and staff in the Department of Mathematics & Computer Science. Up to 40% of work time may be remote subject to negotiation. DUTIES: Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities. Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Administrative Support to the Department: Schedule, post and distribute departmental meeting notices, agendas, and minutes Attend campus workshops, seminars, trainings, and other meetings as approved by Department chair Assist and maintain Departments\' course scheduling and electronic catalog; assemble and organize detailed course scheduling information; ensure-courses are cross listed when applicable; maintain comprehensive list of all Department course offerings; assign appropriate classrooms according to capacity and type of class. Proof, edit, and revise and forward final catalog draft to the Registrar\'s office. Prepare and process miscellaneous forms such as: honoraria, work orders, equipment service reports, sales tax exemption, and key request forms. Assist faculty and staff with travel arrangements and travel forms. Collect and compile individual student course evaluations. Record minutes at regular Department meetings. Act on behalf of chair, faculty, and program coordinators to ensure that required reports, university forms, and requests from other disciplines are submitted to meet regulations and deadlines. Manage and reconcile Department budget reports using the online accounting tool (WISER). Review of all complete applications will commence at 4:30pm on June 11, 2024, and will continue until the position is filled. STARTING DATE: August 1st, 2024 ADDITIONAL INFORMATION: For additional information about UW-Superior, visit www.uwsuper.edu; For additional information about this position, contact search support Beth Hebert at bconsta1@uwsuper.edu For additional details and to apply, visit the following website and search for Job ID 20897: www.careers.wisconsin.edu ***** OTHER EXPERIENCE AND QUALIFICATIONS: REQUIRED QUALIFICATIONS INCLUDE: High school diploma/GED This position is currently ineligible for H1-B sponsorship. A qualification for this position includes independent eligibility to work within the United States upon hire date. DESIRABLE QUALIFICATIONS INCLUDE: Administrative support experience Associates degree or higher Experience with Peoplesoft system, WISER system, Outlook email systems ***** APPLICATION INSTRUCTIONS: Apply Online: www.careers.wisconsin.edu