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Finance and Compliance Analyst

School of Engineering, Stanford, California, United States

Finance

Post Date May 21, 2024

Requisition # 103331

Note - Visa sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S.

The School of Engineering

Stanford Engineering has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.

Engineering Research Administration (ERA) is looking for an experienced Finance and Compliance Analyst who is excited to be part of a team in a fast-paced, dynamic environment.

Reporting to the Associate Director, the Finance and Compliance Analyst will take the lead in constructing and assembling complex data for budgeting and decision making, conducting data analysis and recognizing exceptions, and meeting organizational reporting needs. This position will monitor, report on, and assure quality control related to School of Engineering (SoE) compliance with university research administration policies and guidance, including suspense, overdraft, faculty effort, cost-sharing, closeouts, AP default, and expenditure certifications. The analyst will execute internal control programs and participate in developing solutions that may require the development of new processes, assist in developing the annual budget for ERA, and work with the SoE Finance Team on the annual School budget and variance reports. This position will lead internal financial reporting and management, conduct internal process and procedure audits, and support ERA’s administration with related duties as needed. The analyst will also assist in interpretation of complex university and government policies (FAR, Cost Accounting Standards, Uniform Guidance, sponsor guidelines, etc.) and serve as the compliance subject matter expert within ERA.

The ideal candidate will be experienced in managing research and operational budgets, financial and federal grant compliance, plus possess the following characteristics: strong customer service abilities, resourcefulness and skill in problem solving, and excellent time management and prioritization.

In this role, you will:

• Construct and assemble data for budgeting and decision making; develop conclusions, and present high-level summary of recommendations. May develop annual budget for individual department/unit.

• Conduct analysis and resolution, and recognize exceptions. Participate in developing solutions that may require policy changes or the development of new processes; maintain broader organizational perspective in decision making.

• Execute internal control programs established by management, research new regulations, and recommend and implement approved changes. May manage compliance program for area of responsibility, and create complex compliance reports.

• Develop reports and presentations of complex financial data and metrics for management and third parties.

• Participate in critical analysis of existing systems and processes, and identify opportunities for process improvement.

• May supervise, train, coach, and review the work of other staff, as needed. Contribute primarily through applying individual expertise.

Additional Duties:

• Coordinate and oversee internal reporting and quarterly certification process and provide support to staff in maintaining compliance and achieving organizational goals.

• Participate in development of and provide support for budgeting and variance processes, including annual organization budget and sponsored expenditure projections for SoE. Monitor and approve expenditures. May perform forecasting and provide additional recommendations that determine the budget.

• Perform occasional audits of internal processes and work products for accuracy and consistency.

• Process and approve financial transactions as needed.

• May represent ERA in meetings with internal and external stakeholders.

• Collect and analyze data, create reports, review and explain trends; assist in formulating and evaluating recommendations to achieve and advance the goals of ERA.

• Participate as a member of a team to make decisions determining approach to effectively managing and completing processes. Identify opportunities for process improvement.

• Contribute to unit and organization strategy; assist in the development of change management plans and materials as needed.

• Develop and maintain desktop procedures and process documentation for area of responsibility.

• May direct staff to perform various tasks and assignments, particularly as related to audits.

Education & Experience:

Bachelor’s degree and four years of relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities (Required):

• Advanced proficiency in business applications, such as Microsoft Office suite, especially Excel.

• Demonstrated knowledge of financial systems; internet and computer literacy.

• Knowledge of Generally Accepted Accounting Principles (GAAP).

• Strong communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal and external audiences and client groups.

• Demonstrated project management skills and ability to contribute to or lead part of a multi-functional team.

Knowledge, Skills and Abilities (Desired):

• Demonstrated oral, written, and analytical skills exhibiting fluency in research administration finance and compliance.

• Demonstrated expertise with financial accounting, reporting, and budgeting.

• Familiarity with Stanford reporting and tracking software: Oracle, SeRA, Axess, Peoplesoft, etc.

• Familiarity with sponsored research tracking and reporting and corresponding US federal regulations (Uniform Guidance, FAR, etc.)

• Expertise with Microsoft Office (particularly Microsoft Excel) and Google Drive Suite (specifically Google Sheets)

• Ability to clearly communicate complex financial data to non-financial faculty and staff

• Strong organizational skills with the ability to pivot between tasks and manage multiple competing priorities in a constantly shifting environment

• Team player who is comfortable guiding and coordinating staff in a non-supervisory capacity

• Highly detail-oriented with the ability to identify and solve problems creatively

• Ability to independently exercise sound judgment in making decisions.

• Demonstrated experience working both independently and as part of a team.

• Familiarity with major federal sponsors such as DoD, NSF, DoE and NIH

Working Conditions:

• This is not a remote position however hybrid options will be considered.

PHYSICAL REQUIREMENTS:

• Constantly sitting.

• Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.

• Occasionally stand/walk, lift/carry objects weighing 11-20 pounds.

• Rarely reach/work above shoulder.

WORKING CONDITIONS:

• Routine extended working hours during peak cycles; travel to school/unit sites across university.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide,http://adminguide.stanford.edu.

Pay Range:

The expected pay range for this position is $79,000 to $118,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

How to Apply:

We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and résumé along with your online application. The cover letter should briefly describe why you believe you are a good fit for this position.

Why Stanford is for you:

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Ourcultureandunique perksempower you with:

• Freedom to grow . We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

• A caring culture . We provide superb retirement plans, generous time-off, and family care resources.

• A healthier you . Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

• Discovery and fun . Stroll through historic sculptures, trails, and museums.

• Enviable resources . Enjoy free commuter programs, ridesharing incentives, discounts and more!

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources atstanfordelr@stanford.edu. For all other inquiries, please submit acontact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time

• Job Code: 4452

• Employee Status: Regular

• Grade: H

• Requisition ID: 103331

• Work Arrangement : Hybrid Eligible