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Chief of Staff

School of Humanities and Sciences, Stanford, California, United States

New

Administration

Post Date 2 days ago

Requisition # 103744

The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 23 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.

Department/Program Description: Stanford Impact Labs

The world’s biggest social problems are complex, multi-faceted, and pervasive. No academic center, company, or organization can solve systemic issues – such as economic inequality, inequitable access to health care and education, and racial discrimination – alone. We need leaders with different skills and experiences to come together to generate fresh insights, evidence, and action to make progress. Stanford Impact Labs (SIL) was created to help make such progress possible.

A major initiative at Stanford University, SIL invests in mission-driven teams of researchers and practitioners from government, business, nonprofit organizations, and philanthropy. These teams (we call them impact labs) work together on social problems of their choice, where practical progress is possible. With our support, these impact labs rapidly develop, test, and scale new solutions to social problems that affect millions of people worldwide. Learn more about our work athttps://impact.stanford.edu/.

Stanford Impact Labs (SIL) is an equal opportunity organization strongly committed to diversity, equity, and inclusion. To that end, we particularly encourage people from underrepresented backgrounds to apply for open positions. Please submit your resume and a cover letter through theStanford Career Portal.

WHAT YOU’LL DO

The Chief of Staff will work directly with Stanford Impact Labs co-leadership (Executive Director and Faculty Director) to plan and execute key initiatives. They will work cross-functionally with the SIL sub-teams to identify, analyze and present key strategic issues to senior leadership. The ideal candidate will have excellent verbal & written communications skills and a thoughtful, persuasive personal style. Self-starters who are comfortable in a project-oriented environment will find it easier to be successful in this role.

Specifically, the Chief of Staff position will include:

● Decision-Making Support : Provide research and analysis to co-leadership to improve organizational decision making. Liaise with program staff to understand top priorities and identify blockers for progress.

● Organizational Calendar Development: Support the Executive Director in building out an organizational calendar of meetings and events designed to facilitate cross-team communication and collaboration, consistently develop team culture, and engage relevant external stakeholders. Independently implement the logistics for the organizational calendar of events and develop agendas.

● Content Development : Prepare proposals, presentations, and reports to partner organizations, funders, and key stakeholders while working closely with the Office of Development (OOD), communications team and program staff.

● Operations and Process Improvement : Identify areas for improvements in processes, policies and culture. Research, perform benchmarking, analyze information and make recommendations for the creation of new or improvement of existing processes.

● Stakeholder and Meeting Coordination/Management : Coordinate meetings on behalf of co-leadership as needed, work with content leads, prepare and send out agendas and relevant materials in advance, and follow up post-meetings. As assigned, triage inbound inquiries from external stakeholders via initial exploratory meetings to distill needs and opportunities for collaboration with SIL or other parts of the university.

● Strategic Planning : Support annual strategic planning process for the organization by acting as a project manager and ensuring alignment with the co-leadership and directors.

● Strategic Initiative Support : Provide design, research, and/or implementation support for specific strategic initiatives that are deemed critical to the organization’s success and require additional capacity. This likely includes logistics support for SIL’s practitioner-focused fellowships.

WHO YOU ARE

● You have experience managing numerous priorities simultaneously. You have a proven ability to prioritize competing objectives while maintaining effective relationships.

● You are an excellent communicator. You can communicate complicated matters in simple, structured, and persuasive ways.

● You are a self-starter. You have a proven ability to conceptualize, design and implement ideas/initiatives/solutions to produce results within deadlines, independent of supervision.

● You are a successful collaborator. You’re comfortable working with people outside of your direct reporting line. You have experience communicating and collaborating with stakeholders at a variety of levels of seniority.

● You are analytical and decisive. You can employ analytical skills and judgment to solve problems with limited information at hand.

● You are committed to inclusion . You have experience working to make people from different experiences, backgrounds, and perspectives feel welcome, valued, and cared for.

WE WOULD ALSO LOVE

● Familiarity with Asana for task management, Outlook for email and scheduling, and Google Drive for document management and file sharing.

No candidate will meet every requirement. We encourage applications from people who are a good fit - through work experience, volunteering, and other personal experiences - and who will grow and thrive in this position.

To ensure equitable access to information about this job, we will not be holding informational interviews. Instead, we encourage all interested candidates to join us for an open information session on Monday, July 1st at 12:00 PM PST , where we’ll provide more information and take questions. To join us,please register for the information session here. We will also post information session recordings online.

CORE DUTIES

● Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.

● Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.

● Analyze and interpret policies; develop, revise and implement procedures for program or function.

● Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.

● Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.

● May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.

● May direct staff to perform various tasks and assignments. May also supervise staff.

● *Other duties may also be assigned.

Education & Experience

● Bachelor’s degree and three years of relevant experience, or a combination of education and relevant experience .

Knowledge, Skills and Abilities

● Demonstrated ability to prioritize own work and multi-task.

● Demonstrated excellent organizational skills.

● Demonstrated ability to take initiative and ownership of projects.

● Ability to communicate effectively both orally and in writing.

● Ability to routinely and independently exercise sound judgment in making decisions.

● Demonstrated experience working independently and as part of a team.

● Relevant subject matter knowledge.

● Ability to direct the work of others, for jobs requiring supervision.

Physical Requirements*

● Constantly perform desk-based computer tasks.

● Frequently stand/walk, sitting, grasp lightly/fine manipulation.

● Occasionally use a telephone.

● Occasionally lift/carry/push/pull objects that weigh 11-20 pounds.

● *Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

HOW TO APPLY

Please submit a current resume. In lieu of a cover letter, please answer each of the following questions in no more than a paragraph each:

1. What does impact mean to you?

2. Why is the prospect of tackling social problems from within a university attractive to you?

3. Stanford Impact Labs operates like a start-up within the larger Stanford ecosystem. What about the start-up environment is appealing to you, and why?

ABOUT THE ROLE

This is a 100% FTE, 1 year fixed term exempt position. This position will be based on the Stanford University main campus and will be either on-site or hybrid. This is not a remote position.

There is no visa sponsorship available for this position.

If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply. Thank you for considering employment opportunities with the School of Humanities and Sciences.

The expected pay range for this position is $69,000 to $120,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

● Freedom to grow . We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

● A caring culture . We provide superb retirement plans, generous time-off, and family care resources.

● A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

● Discovery and fun. Stroll through historic sculptures, trails, and museums.

● Enviable resources . Enjoy free commuter programs, ridesharing incentives, discounts and more.

The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time

• Job Code: 4121

• Employee Status: Fixed-Term

• Grade: H

• Requisition ID: 103744

• Work Arrangement : Hybrid Eligible