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Working Title: Grant and Fiscal Audit Manager

Job Class: Grants Specialist Coordinator

Agency: Public Safety Dept

• Job ID : 76017

• Location : St. Paul

• Telework Eligible : Yes

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers and DPS employees eligible to bid (permanent, classified employees in the same job and class). Eligible bidders should apply through self-service and confirm their bid by emailing megan.lund@state.mn.us by 07/01/2024.

• Date Posted : 06/25/2024

• Closing Date : 07/01/2024

• Hiring Agency/Seniority Unit : Public Safety Dept / Public Safety-MAPE

• Division/Unit : Office of Justice Programs / OJP Grants Admin Team

• Work Shift/Work Hours : Day Shift / 8:00 AM - 4:30 PM

• Days of Work : Monday - Friday

• Travel Required : Yes - Up to 25% of the time

• Salary Range: $31.57 - $46.82 / hourly; $65,918 - $97,760 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 214 - MN Assoc of Professional Empl/MAPE

• FLSA Status : Exempt - Administrative

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position will be used to fill up to two vacancies.

The primary purpose of this position is to conduct internal audits, manage and respond to external state and federal audits, and create audit management letters and compliance plans in response to OJP and grantee findings, including approval of grantee remedies. The incumbent will lead OJP audit response and contribute to fiscal policy development to improve policies and procedures the involving fiscal management and budgeting.

In addition, this position will create and maintain risk assessment policy and procedures and will be responsible for coordinating risk assessments for all OJP grants, distributing the workload as needed to those in the Financial Compliance Unit and Grants Units. The incumbent will also collect data on frequent audit findings and risk assessment issues, and conduct “quick-turnaround” analyses used by senior management or the legislature.

The incumbent serves as subject matter expert for state and federal financial compliance audits and will assist the Financial Compliance Unit Supervisor with the creation, implementation, and maintenance of grantee and grant manager financial training and technical assistance in the areas of audit and pre-risk assessment. This position will be an active member of the Department of Fiscal and Administrative Services (DPS-FAS) divisional working group.

Minimum Qualifications

To facilitate proper years of service crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

• Three (3) years* of professional level work experience with grant/contract administration, public sector auditing, accounting, or financial compliance

• Ability to work cooperatively with individuals from diverse backgrounds and underserved communities

*Bachelor's degree or higher in public or non-profit administration, public policy, accounting, finance, planning, political science, community and economic development, or closely related field may substitute for one (1) year of experience.

Applicants that meet the above minimum qualifications will be further evaluated on the following.

• Knowledge of structure and functions of federal, tribal, state, and local units of government

• Experience with GAAP accounting principles, audits, and financial compliance reviews

• Possession of a high level of math ability to interpret, analyze, and discern financial reports

• Experience analyzing, interpreting, and/or implementing federal and state law, rules, policies, and procedures, such as 2 CFR 200

• Communication skills sufficient to present complex information in plain language to varied audiences including one-on-one communication, written reports, and presentations

• Interpersonal skills sufficient to establish collaborative working relationships with colleagues and partners with diverse backgrounds

• Excellent computer skills including proficiency in Microsoft Office Suite

Preferred Qualifications

• Knowledge of principles and practices of project management

• Experience developing, implementing, and communicating technical documents such as policies, procedures, processes, or training materials

• Experience with community engagement, training, and/or technical assistance to potential and current grantees regarding financial and accounting best practices

• Knowledge of e-grants or other grant management databases

Physical Requirements

Requires occasionally moving and transporting such articles as file boxes and heavy hand tools or heavier materials with help from others, and moving and transporting light objects frequently. Even though the weights being moved and transported may be a negligible amount, a job in this category may require positioning self to move to a significant degree or may involve maintaining a stationary position for extended periods.

Additional Requirements

This position requires successful completion of the following:

It is the policy of the Department of Public Safety that all employees submit to a background investigation prior to employment, includes the following components:

1) criminal history

2) reference check

3) drivers license check

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.