Job Information
Mallinckrodt Pharmaceuticals Office Assistant in St. Louis, Missouri
Job Title
Office Assistant
Requisition
JR000014480 Office Assistant (Open)
Location
St. Louis, MO
Additional Locations
Job Description Summary
Under the direction of the Administrative Coordinator, this position provides additional administrative support to the Plant Leadership Team and backup support for the Administrative Coordinator. In addition to typing, filing and scheduling, performs duties such as food and beverage procurement, coordination of meetings and events setup, assists with mailings and presentations, maintains supplies, and works on special projects. Deals with a diverse group of callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload.
Job Description
Administrative:
Food and beverage procurement and setup for meetings, events, and training sessions.
Assist with scheduling and organizing employee engagement activities.
Assist with plant tour preparation.
Assist with preparing and updating PowerPoint presentations.
Respond to regularly occurring requests for information.
Assist with placing messaging on plant digital signage systems.
Provide support with making travel arrangements and filing expense reports.
Monitor office supply inventory and order as needed.
Sort and distribute mail for the leadership team.
Other duties as assigned.
Other Department Assistance:
Provide support to HR during interview events
Provide ad hoc support to other departments
MINIMUM REQUIREMENTS:Education:High School diploma required, Associate’s Degree in administration preferred.Experience:
Minimum 3 to 5 years’ experience working in an administrative support role
Proficient in MSWord, Excel, PowerPoint and Outlook as well as the ability to learn other office application and technology
Ability to communicate at a high level
Ability to meet deadlines under conditions of short notice
Ability to work in a fast-paced manufacturing environment
Ability to maintain a high level of confidentiality
Ability to effectively organize and manage multiple tasks
Excellent editing and grammar skills
WORKING CONDITIONS:
- Normal office conditions
DISCLAIMER:The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this position.
At Mallinckrodt, we know that we contribute to something that matters because we make quality products that impact patient lives. Our dynamic work environment provides unique experiences for employees to grow and develop.
Invest in your own career with Mallinckrodt and let’s do something dynamic together.
Mallinckrodt provides equal employment opportunities to applicants and employees without regard to race; color; gender; gender identity; sexual orientation; religions practices and observances; national origin; pregnancy, childbirth, or related medical conditions; protected veteran status; disability; or any other category protected by law.
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