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Req #: 235315

Department: MICROBIOLOGY

Posting Date: 06/07/2024

Closing Info: Open Until Filled

Salary: $5,090 - $5,500 per month

Limited Recruitment:
Other

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230119_a11y.pdf)

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The Program Operations Analyst (POA) reports to the Manager of Postaward Program Operations (Manager) at the Department of Microbiology and is responsible for the management of complex financial corrections related to payroll, procurement and effort adjustments associated with the Microbiology Research Program account portfolios when identified either by this position, by faculty PIs, or by other administrative staff members. The emphasis of this work is on data, budget, and process analysis: once the need for correction is identified, the POS reviews and analyzes the affected account portfolios for applicability and allocability of costs and/or effort, determines proper route for the accounting adjustments and coordinates with Postaward managers, shared environment specialists and PIs the proper revisions needed. This task requires thorough understanding of sponsor project, UW, and department policies and regulations of proper accounting, utilization and expertise in Workday Finance and Workday Payroll, multiple institution and sponsor systems, as well as the financial grant planning tools utilized at the Department. Independent judgment in performing these analysis and recommendations resulting from that analysis is needed and ability to assess and determine independently the financial outcomes. The work performed impacts directly allocation of funds and staffing levels associated with faculty research financial portfolios and department funds.

POSITION PURPOSE The position is also expected to provide independent and reliable analysis, tracking and reporting of subaward activities associated with the Microbiology Research Program, utilizing Workday reporting functionalities and the Department grant planning tools; managing subaward invoicing, modifications, initiation and closing actions as well as monitoring for the proper results of these actions in the various financial systems used.

Additionally, this position will be tasked with the overall administration, management and program analysis of four of our smaller, less complex postaward finance portfolios associated with specific faculty research programs in the department. This position provides the PIs with regular thorough accounting overview, projected revenues and trends based on current and future overhead spending, monitors, reviews and approves hiring decisions and high-level procurement associated with these labs, works directly with institutional and outside agencies to respond to inquiries, request grant and contract modifications from sponsors or address financial and/or administrative issues. The POA provides regular administrative processes trending analysis, policy development, strategic planning and advises PIs on their ability to sustain specific research aims and/or personnel support, including graduate and undergraduate students. The POA advises the Manager as well as the Director of the Department on potential upcoming HR and/or financial actions needed to address projected financial challenges. A comprehensive knowledge and understanding of federal, state and gift funding policies and procedures is required for this position to be successful. Meticulous screening of the daily administrative and financial operations as well as an utmost attention to detail is also required.

The POA reports to Lisa Caprina, Manager, provides program analysis and has SME responsibilities associated with the Department of Microbiology Research Program.

DUTIES AND RESPONSIBILITIES Management of Complex Financial Corrections (30%)

• Management of complex financial corrections related to payroll, procurement and effort adjustments associated with the Microbiology Research Program account portfolios when identified either by this position, by faculty PIs, or by other administrative staff members.

• Once the need for correction is identified, the POS independently reviews and analyzes the affected account portfolios for applicability and allocability of costs and/or effort. This part of the task requires thorough understanding of sponsor project, UW, and department policies and regulations of proper accounting.

• Determines proper route for the accounting adjustments and coordinates with Postaward managers, shared environment specialists and PIs the proper revisions needed; completes the required accounting adjustments.Subaward Program Management (30%)

• Provides independent and reliable analysis, tracking and reporting of subaward activities associated with the Microbiology Research Program, utilizing Workday reporting functionalities and the Department grant planning tools.

• Managing subaward invoicing, modifications, initiation and closing actions as well as monitoring for the proper results of these actions in the various financial systems used such as AwardPortal, SAGE, Modification tool, Workday, other.Postward Management (40%)

• The part of the position involves management of four of our less complex Principal Investigators’ (PIs) account portfolios.

• Oversee all aspects of grants and contract proposal preparation for the PIs in coordination with ABC shared services pre-award team. Reviews and approve the pre-award budgets and research justifications, other support documentation, eGC1 and other required documentation.

• Oversee the timely submission of the PIs’ grant and contract renewals.

• Manages and oversees the timely and accurate execution of key deliverables such as progress reports, closeout reports, award modifications, budget adjustments, etc. Serves as liaison between the assigned PIs and the Department Chair, Director, Dean of Medicine, Office of Sponsored Programs, Grant and Contract Accounting and the funding agencies.

• Reviews and approves hiring/payroll actions.

• Reviews and approves procurement transactions for applicability and availability of funds associated with the assigned faculty programs.

• Provides financial reporting, advice and support to the PIs to manage grant funding effectively and assure compliance.

• Partner with research faculty and/or designated lab managers to provide advice, consultation and oversight on grant administration, animal/human subjects research compliance.

• Oversee, review and advise on effort and cost sharing reporting for the assigned PI programs. Ensure that each PI with cost sharing obligations reports applicable information. Manages the preparation and submittal of non-faculty effort cost sharing reports.

• Manages compliance and timely submittal of non-faculty effort certification.

• Other duties as assigned MINIMUM REQUIREMENTS

• Bachelor's Degree in Accounting, Administration, Business or related field.

• Two or more years of relevant work experience.

• Proficiency in Excel, Word and Microsoft Outlook.

• At least two years of experience with financial reporting or accounting.

• Experience with Workday Finance and Workday Costing Allocations. ADDITIONAL REQUIREMENTS

• This individual must be knowledgeable, diplomatic and gracious.

• Demonstrated ability to work with diverse groups and provide excellent customer service; demonstrated ability to meet frequent deadlines and adapt to changing requirements.

• Excellent oral and written communication skills.

• The individual must be able to work well under pressure.

• Ability to solve problems independently and creatively. DESIRED QUALIFICATIONS

• Experience with MyFD, SAGE and eRA Commons.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.