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Job Description

The Finance & Contracts Administrator position will be trusted to provide efficient, accurate, and reliable support to Project Managers for price proposal development, contract review administration, project initiation, invoicing, collections, subcontract administration, and project closeout. Qualified candidates will have relevant experience in the architect/engineering consultant industry and will be prepared to step in quickly, effectively and with minimal training to allow our Project Managers to immediately and actively engage support. This position offers multiple growth opportunities in both contract administration and project management.

The Finance & Contracts Administrator will help the NW Operations & Project Teams deliver successful projects for our clients and achieve annual performance goals by assisting with and positively influencing various aspects of project management and financial operations. This includes aiding Project Managers with fee proposals, developing billing rate tables, creating and reviewing pricing templates, and consolidating price proposal inputs while reviewing profitability. The role involves supporting the Office Manager in ensuring that contract review procedures are followed, documented, and executed promptly. The Administrator will assist in project and proposal initiation and closeout by preparing initiation forms, building work breakdown structures, setting up projects in the accounting system, and maintaining contracting records. In subcontract administration, the Administrator will help with subcontract preparation, monthly invoice reviews, cost accruals, payments, and ensuring compliance with insurance and health & safety records. The role also includes assisting with invoicing and collections to ensure timely billing and adherence to contract terms, interfacing with corporate billers, and communicating with clients for collections. Additionally, the Administrator will support financial components of routine project reviews, highlighting financial red flags and gathering information on project challenges. Operations support includes efforts to maintain a productive regional team and balanced workload through backlog analysis, productivity forecasting, and load leveling. The role requires maintaining positive and productive working relationships with various teams and occasionally serving as backup to other Finance/Contract Administrators, Project Assistants, or Office Administrators. Other duties may be assigned as needed

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com .

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Skills and Requirements

• a minimum 3 years of experience in finance/contract administration in the AE community.

-Basic concepts of Finance

-Background knowledge and experience working with contracts/ subcontracts

-Experience determining pricing for Projects and comfort managing dollars/budget

-Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint Outlook Teams) Experience with Deltek and/or Oracle is a plus.

International contracts/finance

Federal grant experience null

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.