Military Spouse Connection Jobs

Job Description

Senior-level calendar support and management for the Associate Vice Presidents daily calendar as well as most division-led events, and AVP-led meetings.

Lead and coordinate virtual and in-person meetings and events including scheduling, agenda preparation, virtual webinar/meeting setup, conference room reservations, AV and IT coordination, and catering as relevant for AVP-led meetings, Steering Committee meetings and Executive Committee meetings.

Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action/attention required is addressed in a succinct and timely manner.

As an independent leader, serve as the primary division Administrative and Operations lead for VIDD-wide activities and events.

Coordinate and prepare division-wide communications in partnership with the Associate Vice President and Program Operations Directors as requested.

Design, implement and report results for VIDD surveys generally via SurveyMonkey.

Develop and monitor specific programs within the division budget, ensuring that all financial allocations and expenditures are in accordance with fiscal guidelines.

Develop and administer policies, procedures and communications related to division operations and administration.

Serve as division liaison, representing the division to other organization departments, funding sources, affiliated individuals or institutions, and outside organizations.

Assist the Division Program Manager in coordinating space and equipment planning and utilization, evaluating current division needs, overseeing the acquisition of space and equipment, anticipating and planning for future needs.

Help coordinate faculty recruitment and merit review process, faculty search committee, monitoring selection process, coordinating annual merit reviews.

Plan and attend committee meetings and document proceedings.

Lead and monitor committee activities, ensuring objectives have been met within designated time frame and coordinate follow-up activities.

Lead and coordinate seminars, lectures, and conferences, planning schedules, securing space and speakers, attending events and monitoring activities.

Coordinate the production and distribution of special and recurring reports.

Perform other responsibilities as required.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com .

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Skills and Requirements

BA/BS or equivalent experience required, MA/MS a plus.

Minimum of five years of administrative management experience in a research or academic setting.

Excellent written and verbal communication skills.

Supervisory skills, budgeting experience.

Must be very experienced with the Microsoft suite of tools, with an emphasis on Outlook, Excel and PowerPoint. Executive level administrative support.

A sense of humor is a definite plus. null

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.