Job Information
A.T. Still University SOMA - Regional Education Coordinator (part-time), Santa Maria, CA in Santa Maria, California
Description
A.T. Still University's School of Osteopathic Medicine in Arizona (ATSU-SOMA) is seeking a part-time non-exempt Regional Education Coordinator at the Marian Regional Medical Center in Santa Maria, California. This position will work approximately 20 hours per week. The Regional Education Coordinator will help provide administrative support to ensure all requirements are completed for students at clinical region sites.
Duties & Responsibilities:
Coordinating OMS II Orientation and Onboarding to the Community Partner Site and for the OMS II Clinical Experience.
Proctor in-person OMS II exams and ensure testing site meets requirements for all students, including those with approved testing accommodations.
Set up OMS II Clinical Experience and Inter-Professional Experience for the Medical Skills requirement.
Coordinate the standardized patients for the OMS II Medical Skills Objective Structured Clinical Exam (OSCE).
Coordinate the onboarding process for all clinical sites where the student will complete core clinical rotations, clinical requirements, electives, and selective rotations. Onboarding requirements for clinical sites may require resubmitting student onboarding paperwork each block.
Work with the various hospital education departments where students will complete rotations to ensure that the student has completed the following:a. Met all site-specific credentialing criteria and has approval for rotation privilegesb. Submitted all required forms and health requirementsc. Access to the site EMR
Ensure that all health requirements are maintained up to date for site-specific requirements. This may include, but is not limited to, TB Screening, mask fit testing, Flu vaccination, COVID Vaccines, and drug screening.
Be familiar with all platforms needed for the confirmation and onboarding process for clinical rotations. This will include, but not be limited to, Visiting Student Learning Opportunities (VSLO), Clinician Nexus, and My Clinical Exchange.
Assist the Clinical Education Department (CED) Clinical Education Coordinators (CEC) with any forms needed for the VSLO application platform.
For rotations with a fee:a. Submit student's signed Acknowledgement form to the CED.b. Assist the ATSU-SOMA Operations team with clinical site/s and preceptors' accounts payable andreceivable process. This includes but is not limited to, acquiring documentation (W-9) and/or invoices from the clinical sites and preceptors, as needed.
Maintain and update OMS III’s and OMS IV’s Google Scheduling Grid.a. Be familiar with and ensure that clinical requirements and scheduling guidelines are followed.b. For Core and Clinical Requirements, enter complete rotation information at least 90 days out. For Electives and Selectives, ensure students have submitted clinical rotation information in a timely manner, as per the Clinical Education Manual requirements.c. Communicate and collaborate with the CED and CEC on any scheduling issues (i.e., last-minute cancellations or changes) and update the scheduling grid accordingly.d. Ensure that any required forms and requests from students for clinical and non-clinical rotations are completed and submitted in a timely manner.
In collaboration with the RDME(s), recruit preceptors and provide clinical rotation information as requested by the clinical site and/or preceptor (ex, syllabus).
Ensure all clinical rotation sites have an active and current Affiliation Agreement or Letter of Agreement with ATSU.
Ensure that Clinical Rotation Evaluations (CREs) and Student Evaluation of Rotation (SERs) forms are submitted in a timely manner.
Help coordinate any out-of-catchment area rotations with another community partner site. This may require assisting the outside community partner site and student with onboarding, assisting with payment processing for rotation fees, and processing through one of the above-mentioned platforms.
Proctor all NBOME COMAT Exams, including retake NBOME COMAT Exams.
Upon request from the CED and Assistant Dean of Clinical Education, provide clinical site data needed for accreditation purposes, including but not limited to COCA reporting tables.
Assist the credentialing team, if needed, in obtaining preceptor CVs/adjunct faculty applications.
Other duties as assigned by ATSU-SOMA Deans, Clinical Curriculum, and Clinical Education and ATSU-SOMA Dean.
Education & Experience:
High school diploma plus one year of technical training or schooling.
One to two years of experience in medical education.
Virtual communication and collaboration (Zoom), Microsoft, Excel, and Google shared Docs and Forms, Adobe.
Strong organizational skills, excellent communication skills, attention to detail, problem-solving skills, flexibility and adaptability, interpersonal skills, technology proficiency, time management skills, teamwork and collaboration skills
The hourly range for this position is 21.10 to 26.37 based on experience.
ATSU offers a comprehensive benefits package including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following hire date. For more information, please visit: atsu.edu/employment/benefits .
A.T. Still University (ATSU) does not discriminate on the basis of race, color, religion, ethnicity, national origin, sex (including pregnancy), gender, sexual orientation, gender identity, age, disability, or veteran status in admission or access to, or treatment or employment in its programs and activities.
In demonstrating mutual respect for all members of the ATSU community, ATSU is an Equal Employment Opportunity (EEO). Meeting this mission requires serving together in mutual respect of one another’s functions and each person’s importance as an individual.