Job Information
University of Utah UMFA Tour Coordinator in Salt Lake City, Utah
Details
Open Date 07/01/2024
Requisition Number PRN14948N
Job Title Coordinator, Special Events
Working Title UMFA Tour Coordinator
Job Grade C
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Type Non Benefited Staff / Student
Temporary? No
Standard Hours per Week 19
Full Time or Part Time? Part Time
Shift Day
Work Schedule Summary
Flexible Monday – Friday, some evenings and weekends, 19 hours per week.
Is this a work study job? No
VP Area Academic Affairs
Department 00073 - Utah Museum of Fine Arts
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 21.00/hr
Close Date
Job Summary
The mission of the Utah Museum of Fine Arts [ UMFA ] at the University of Utah is to inspire critical dialogue and illuminate the role of art in our lives. Furthermore, we aim to embrace art’s power to create meaningful connections between individuals and communities. Located on the University of Utah campus in Salt Lake City, the UMFA serves public and university audiences and is the only institution in the Intermountain West region that collects, exhibits, interprets, and cares for an extensive collection of artworks representing a diverse range of global cultures from ancient to contemporary. College and university art museums are uniquely positioned to add value and vibrancy to a holistic campus experience and the UMFA is no exception. The UMFA plays an active role in encouraging people to think differently and helping visitors from across our community to explore and develop thoughtful and empathetic social awareness.
This position provides a wonderful opportunity for those interested in gaining experience in both museum and non-profit work. The job involves working alongside the UMFA’s Co-Directors of Learning and Engagement and our dedicated volunteers while assisting in organizing and facilitating our touring calendar. Moreover, this position provides opportunities to meaningfully and creatively contribute to a wide variety of programs managed by the Learning and Engagement team. We kindly request responses from candidates interested in a commitment of one year or more.
Responsibilities
Duties include:
Schedule, organize, and calendar all tour requests for the UMFA .
Maintain and manage Simplybook.me and Volgistics software.
Serve as a liaison between tour groups and docents in order to arrange tours, confirm details, communicate requests, and answer questions.
Participate in greeting docents, providing tour supplies, and helping to ensure that docents are prepared to give tours.
Facilitate tours and artmaking workshops, as needed.
Assist with our Third Saturday family art making program once per month (approx. 4 hours each time).
Assist with special events, classes, training sessions, and curriculum for volunteers and docents.
Update program databases and support data and statistics for grants and reporting.
Prepare and maintain tour program supplies.
Participate in all-staff meetings, departmental projects, and museum-wide events, as needed.
Work with Learning & Engagement staff to develop curricula, contribute ideas and input to the department through team meetings, brainstorming, and collaborative projects.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency that may be required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
One year experience or experience working with and organizing events, social schedules, conferences, etc., or equivalency; demonstrated human relations and communication skills; and a commitment to provide excellent customer service required. 45 wpm typing may be required in some departments. Accounting/bookkeeping experience preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Self-directed, and self-motivated.
Detail orientated with strong organizational abilities.
Excellent writing skills.
Creativity and problem solving.
Database, Outlook, Excel; can manage multiple events/calendars.
Comfortably multitasks and meets deadlines.
Collaborative working style; team player.
Communicates well.
Awareness of the impact art has on our lives and cultures.
Commitment to UMFA’s mission: to inspire critical dialogue and illuminate the role of art in our lives.
Arts, education, or community outreach experience a plus!
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.