Job Information
McGuire and Hester Regional Office Administrator in Sacramento, California
Description
McGuire and Hester is a construction company that provides complete site work services: pipelines, grading paving, concrete, landscape and mechanical. In addition to traditional project delivery methods, we are involved with design build projects and alternative delivery methods. McGuire and Hester have played an integral role in the construction of many of Northern California’s most recognizable landmarks and infrastructure projects. Our storied past crosses more than nine decades. Our mission statement is, “Together We Build Things Right” which encompasses our business philosophy as well as our values and culture. We have a team environment that focuses on the greater good, resulting in a fantastic place to work that positively impacts our business partners and community.
Job Summary
The Regional Office Administrator supports both the estimating and operations departments by organizing and assisting with administrative functions to optimize efficiency and accuracy
Reports to
Estimating Administrative Manager and Area Manager
Key Communication Partners
Estimators, Project Managers, Project Engineers, Receptionist, Estimating Administrator, Estimating Coordinator, Marketing Coordinator, Business Development Manager
Typical Duties
Understand the duties of the operations manager and area manager and assist with administrative duties as requested
Order bid bonds and prepare bid proposals
Maintain office and electronic files as requested
Ensure the original plans and specs and recorded and properly filed in the job files
Update the bid and takeoff schedule in the database and prepare printouts as needed
Organize the administrative functions of the estimating department to optimize efficiency
For all successful bids scan the bid file into the database
Maintain an adequate supply of office supplies
Assist project managers and engineers as required with the maintenance of updated project files, correspondence, plans, specifications, and agenda as well as assisting with other administrative duties
Order plans and specs as directed by the Vice President of Estimating
Review bid documents and enter the required information into the database
Request bid and specification refunds as appropriate
Coordinate with staff for bid delivery
Assist in the company’s marketing efforts
Provide business meeting coordination including invitations, agendas, reservations, information packets, and meeting minutes as needed
Perform all required advertisements to subcontractors as required in a timely manner to ensure bid requirements are met
Facilitate workflow and assist clients, business partners, and employees on a routine basis
Develop professional relationships with surety agent, insurance agency, and customers
Qualifications
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
Education and Experience: High School diploma and GED preferred plus three years related previous construction administration experience
Language Skills: must be able to read and write in English, performs technical writing
Mathematical Skills: understanding of basic business math
Reasoning Ability: apply common sense understanding to carry out multiple step instructions with standardized situations with occasional variables
Computer Skills: ten-key by touch; must type at least 50 wpm, must be fluent in Microsoft office suite. Individuals in the position will also need to be able to learn new technologies as they evolve or are implemented
Interpersonal Skills: the ability to interface and collaborate with a wide variety of people including clients, employees, managers, and agencies
Certificates, Licenses, and Registration: Notary
Benefits
Besides a competitive salary and the best retirement package in the industry we offer:
Family medical, dental and vision
Company Stock (ESOP)
401k Employer Match
Bonus Program
Continuing Education Reimbursement
PTO
Paid Holidays
Paid Sabbatical Program
Personal Financial Planning
We are confident that our retirement plan is the best in the industry.
Compensation:
$62,000 - $70,000, annually based on skills experience and knowledge