Job Information
Applied Technical Services, Inc. Administrative Assistant in Sacramento, California
Administrative Assistant
Job Details
Job Location
CPM Labs Inc - Sacramento, CA
Job Category
Administrative
Description
Applied Technical Services, LLC (“ATS” or the “Company”) is a leading provider of critical testing, inspection, certification, and compliance services. The Company serves clients across a diverse set of large and stable end markets including manufacturing, power generation, aerospace, medical, and defense. ATS was founded in 1967 and is headquartered in Marietta, GA. Today the Company employs nearly 2,050 team members in over 95 locations across the United States.
Our purpose is to create a safe and reliable world and our mission is to deliver assurance through precise technical and professional services.
Job Title: Administrative Assistant – Calibration Department
Well established Calibration and Inspection service organization in the Sacramento, CA area is seeking an Administrative Assistant for a full-time position.
The responsibilities include:
Scanning and/or mailing customer invoices.
Receiving vendor invoices and matching to purchase order and packing slips.
Outsourcing equipment to Vendors
Accounts payable data entry, posting and processing vendor invoices for payment.
Scan file folders, renaming and storing to appropriate software databases.
Filing as needed.
Maintain computer software databases.
Preparing quotes and correspondence and other documents
Able to communicate with clients daily, Project coordinator for a couple of our large customers.
Onsite scheduling and invoicing
Reviewing files and invoicing customers according to their purchase order requirements.
Shipping and receiving equipment in and out of the office as needed.
Assist with other administrative duties as needed.
Assist customer with status of equipment information.
Skills, Abilities and Experience:
3 to 5 years’ administrative experience, quality or shipping/receiving experience.
Proficient in Microsoft Office -Word & Excel; Data Entry Knowledge; Typing Skills
High level of attention to detail on paperwork and equipment
Ability to continually self-evaluate the accuracy of your work.
Ability to focus on routine tasks in a busy fast-paced environment.
Demonstrated ability to follow written and verbal instructions.
Demonstrated mechanical aptitude to recognize different types of equipment.
A willingness to work occasional overtime is required.
Education:
High School Diploma or equivalent.
Bachelor’s degree preferred but not required.
· Shall provide their own cell phone with data plan for connection to ATS email and multi-factor authentication.
· U.S. Persons” Only: A requirement of this position is access to information that is subject to U.S. export controls under the U.S. International Traffic in Arms Regulations (“ITAR”). Accordingly, the company will consider only “U.S. Persons” for this position. A “U.S. Person” includes (a) U.S. citizens or nationals; (b) U.S.
lawful permanent residents (i.e., “green card” holders); (c) persons granted refugee status; or (d) persons granted asylum in the United States. This information is collected solely for purposes of complying with U.S. export control requirements and will not be used to unlawfully discriminate in the hiring process.
Benefits include competitive compensation, medical, dental, vision, short term and long-term disability, life insurance, quarterly bonus opportunity, tuition reimbursement, paid holidays, and a paid time off/vacation package. ATS is a drug free environment.
EOE/AA/M/F/Vet/Disability
Applied Technical Services is an equal opportunity employer where employment is based upon personal capabilities and qualifications without discrimination due to race, color, religion, gender, age, national origin, disability, veteran status or any other protected characteristic as established by law.