Job Information
EPI Self Direction Administrative Assistant in Rochester, New York
We accept applications for open positions. We are an equal opportunity employer.
Empowering People's Independence (EPI), provides support for people with developmental disabilities, epilepsy, and brain injury through progressive, tailored care to improve their health, wellbeing, independence, and social inclusion.
Job Purpose:
Provide administrative support to ensure efficient operations of the admin and Self-Direction (SD) department. Support employees through a variety of tasks related to organization and communication. Disseminate highly confidential and sensitive information and interact with all levels of employees within the organization as well as all visitors, vendors, and contract personnel.
Essential Functions:
• Upkeep of SD department general email/mailbox, while maintaining HIPPA compliance.
• Processing of mail, emails and directing phone calls.
• Perform all product and supply ordering for the SD department and maintain records that support purchases.
• Update and maintain all SD records, manuals, electronic and hanging files.
• Complete SD department checklists as assigned.
• Complete program monthly expense reports, approved budget/termination checklist and annual required documents.
• Management of program enrollment via CHOICES.
• Upload and process of invoices per assignment.
• General office upkeep.
• Report all policy violations to appropriate personnel.
• Promote workplace safety.
Non-Essential Functions:
• Other duties as assigned within scope of practice by Manager and/or designee.
• Participate on various committees as able.
Compliance:
• Must maintain confidentiality and exercise discretion concerning all business-related matters, including but not limited to board/vendors/donors’ names, investigations, finance, operations, and employee relations matters.
• Must complete specific company required trainings as mandated by our governing agency, Office for People with Developmental Disabilities (OPWDD), at time of hire and annually thereafter.
• Must adhere to all departmental/company policies & procedures at all times & ensure compliance with direct report.
Professional Deportment:
Consistently demonstrate EPI’s Values:
Integrity
Courage
Adaptability
Respect
Adhere to all company/departmental policies & procedures and ensure departmental compliance.
Education and Experience:
• Min. High School Diploma required, Associate degree preferred.
Computer:
• Strong working knowledge of Microsoft programs to include Email, Word, Excel, PowerPoint, Teams.
• Prior experience and knowledge with electronic database experience is preferred.
Qualifications:
• Must possess and maintain a valid NYS Driver’s License. A vehicle is required for business travel.
• Mature interpersonal/professional skills to effectively collaborate, resolve issues, and maintain confidentiality.
• Good verbal and written communication skills
• Demonstrated ability to use poise, tact, and diplomacy, during difficult and/or stressful situations.
• Proven ability to work in a fast-paced environment, with demonstrated ability to manage multiple tasks, and customer requests, while meeting deadlines
• Must use independent judgement and decision-making to plan, prioritize, and organize a diversified workload.
Physical Demands:
The physical demands described below are representative of those that are required to successfully perform the essential functions of this job. Individuals with disabilities, which impact their ability to perform the essential functions, will need to review reasonable accommodations with Human Resources.
• Must be able to talk, hear, stand, walk, and/or sit for extended periods of time; may have to twist, bend, use hand to finger, stretch with hands and arms.
• Specific vision abilities required by this job include close vision and ability to adjust focus.
• May be exposed to strong odors from time to time.
• Must be able to lift and carry up to (50) lbs.
While performing the duties of this position, exposure to changing weather conditions will occur.
This position pays $21/hour
#work2023
Empowering People's Independence(EPI)
1650 South Avenue
Rochester, N.Y. 14620
Call or Text us at (585)204-0896
recruiter@epiny.org
Job Details
Job Family Administrative
Pay Type Hourly