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Project Controls Coordinator - ( 2400025P )

Description

The successful performance of a project depends on appropriate planning and execution. Project Controls Coordinator is responsible for project metrics such as cost, time, and resources as well as workflow, documentation, and communication. This position will support Project Managers, using cost control processes and tools, to plan and manage project cost and schedule, and mitigate risks that may impact a project, while maintaining quality control and document control requirements. The ideal candidate must be able to coordinate with several Project Managers, Discipline Leads, and balance multiple projects and priorities.

Joining our team as a Project Controls Coordinator offers significant opportunities for mentorship and growth, through working on diverse projects, both small and large, and working directly with internal and external clients. We are committed to fostering a culture of inclusion, empowerment, and thought leadership.

Your Opportunity

As part of the Project Management team, our Project Controls Coordinator provides financial analysis support, accurate commitment and expenditure information, performance data, timely cost forecasts, and forward-looking advice to Project Management to support the achievement of budget objectives. This role requires being an integrated member of project teams and interfacing with internal staff such as office leadership, internal financial managers, design teams, and external clients and consultants.

Your Key Responsibilities

• Fully understanding the scope of the project;

• Actively participating in the development of project estimates, proposals, budgets, and schedules;

• Working closely with the project team to maintain a current and accurate understanding of project status, issues, and changes;

• Communicating effectively with internal team members, leadership, financial managers, external clients and consultants;

• Producing understandable, timely, and useful reports;

• Being vigilant, and keeping the project team informed of barriers to maintaining the budget and schedule;

• Working with Stantec’s financial team to issue timely project invoices, follow up on AR, monitor consultant budgets and agreements;

• Understanding and optimizing project controls processes and system(s).

• In addition, this role includes assisting Project Managers in organizing and maintaining project records in conformance with Stantec’s internal practice frameworks throughout the project development process.

• Project Management Assistance

  • Assist Project Manager with compliance of Stantec and ISO standards and practice frameworks, including participation in audits;
  • Organize, attend, and document project meetings including the coordination and tracking of action items and deliverables;
  • Create and maintain project plans, schedules, and deliverables;
  • Subconsultant management - sub-agreements, insurances, invoicing, prequalification checks. M/W/DBE/SDVOB tracking and reporting; and
  • Coordinate and package specifications and reports. Check for quality, accuracy, and adherence to client standards.

• Financial Management Assistance

  • Create financial forecasts with detailed back-ups and risk registers;
  • Create customized cost control and tracking reports or dashboards (Power BI, SharePoint);
  • Undertake Project financial performance analysis, “what-if” scenarios for gross margin, risk analysis; and
  • Prepare Client earned value or financial reports.

• Document Control Assistance

  • Project SharePoint site creation and management;
  • Scheduling quality and independent reviews and oversight (e.g. Bluebeam studio sessions);
  • Packaging of submissions and tracking deliverables;
  • Managing RFI logs, submittal logs, correspondence logs, document registers, drawings list; and
  • Using tools such as Planner, Power Automate for task assignments and auto reminders to teams.

• Proposal AssistanceBusiness Leadership Assistance

  • Prepare weekly, monthly, and quarterly financial and utilization reports and notify leadership of trends and anomalies;
  • Work with the finance team and leadership to track variances in project budgets;
  • Assist with periodic revenue forecasts and budgeting; and
  • Support and/or participate in various team and office committees.

Qualifications

Your Capabilities and Credentials

• Must be proficient in MS Office skills, with advanced skills in MS Excel.

• Excellent written and verbal communication is a must.

• Demonstrated ability to multi-task, work on several projects or tasks at once, manage time, organize, and set priorities, and make timely decisions.

• A/E industry experience preferred.

• Prior work in project controls/project assistant roles is a plus.

• Experience with Financial/Cost systems (Oracle, Prolog, etc.) is preferred.

• Experience with scheduling software (Primavera, Microsoft Project, etc.) would be an asset. Self-motivated individual with a strong work ethic, capable of prioritizing and communicating with multiple groups across multiple offices.

• Positive attitude with the ability to develop and maintain effective working relationships.

• Strong problem-solving and analytical skills, including attention to detail.

• Willing to take initiative and ownership of areas of responsibility to meet project requirements.

• Must be organized and organize workflow in a proactive manner.

• Must be able to work independently and as part of a team.

Education and Experience

• Bachelor’s degree required.

• A degree in finance, business, engineering, or related is preferred with a minimum of 1 year of appropriate course work in project management, accounting, finance, or business preferred.

• Minimum 3 years of project and program management experience.

• Minimum 2 years of experience performing financial analysis, cost management, and other project control functions over the life of a project.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Why Choose Stantec?

• Career development resources to expand your skills, enhance your expertise, and grow your career.

• Ability to work alongside others who share your passion to support communities through exciting and unique projects.

• A comprehensive benefits package which helps you focus on your health and well-being, save for retirement, and make the best choices for you and your family. Benefit offerings include programs such as 401K, Employee Stock Purchase Plan, Health Insurance, Dental Insurance, Vacation, Sick Time, Holiday Pay, Paid Family Leave, Tuition Reimbursement, and more.

• Ability to join Stantec committees, employee resource groups, participate in community volunteering, and join various company or local groups/initiatives.

• We put people first and want to help you make that appointment or the baseball game that you need to attend. At Stantec, we have a hybrid, flexible work schedule that meets both business and individual needs.

Are you interested in this role but don’t meet every single requirement? At Stantec we create opportunities by inviting, embracing, and celebrating differences. So even if your experience doesn’t align perfectly with every qualification, we encourage you to apply anyways! You may just be the right candidate for this or other opportunities.

Pay transparency laws require employers to provide the following information for positions that may be in the following jurisdiction(s):

Salary Range(s):

• $56,700 - $79,400 Min/Max Pay Range(s) for postings located in NYC/NY

The final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.

Benefits Summary: Regular full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : United States-New York-Rochester

Other Locations : United States-New York-Albany

Organization : BC-1928 Transpt-US Northeast

Employee Status : Regular

Job Level : Entry Level

Travel : Yes, 10 % of the Time

Schedule : Full-time

Job Posting : May 20, 2024, 12:10:41 PM

Req ID: 2400025P

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans