Job Information
St. John Fisher College Assistant to the Assistant Dean Student Affairs, Wegmans School of Pharmacy in Rochester, New York
Overview:
St. John Fisher University is an independent, liberal arts institution that provides a transformative education to approximately 3,800 undergraduate, master’s, and doctoral students each year. Across its five Schools, Fisher offers nearly 40 majors in the humanities, social sciences, natural sciences, business, education, and nursing; 11 pre-professional programs; and master’s and doctoral programs in business, nursing, education, pharmacy, and public health. The University’s residential campus boasts a robust living and learning community and a successful intercollegiate athletics program. Fisher is a community where all are welcome, regardless of religious or cultural background.
The University continues to honor its founders, the Congregation of St. Basil, by embracing their motto, “Teach Me Goodness, Discipline, and Knowledge.” We are located in Pittsford, N.Y., seven miles outside of the city of Rochester. The campus is situated on 164 park-like acres—a beautiful setting for a warm, friendly campus community.
Job Responsibilities:
Overall support will include but is not limited to:
The Office of Student Affairs in the Wegmans School of Pharmacy (WSoP):
Phone screening for the Office of Student Affairs
Prepare correspondence and mail merges for mailings from the Office of Student Affairs
Maintain inventory of office supplies, printed materials
Receive visitors to the Office of Student Affairs
Coordinate schedules, meetings, and room assignments for the Office of Student Affairs and student organizations
Planning/execution of special events such as the P1 Orientation/Immersion (including the White Coat Ceremony), Honors Night, Awards Luncheon, Exploring Program, etc.
Place items on the WSoP announcement monitors
Attend WSoP committee meetings with the Assistant Dean for Student Affairs and prepare minutes from those meetings, if requested
Providing support to the Admissions Committee, Co-curricular Committee, Student Honors and Awards Committee
Budget responsibility:
Coordinate annual disbursement of student affairs monies to the various organizations/clubs in the WSoP
Monitor and balance Office of Students Affairs, student government ( PSGA ), and the various WSoP student organization/clubs accounts and funds
Prepare expense reimbursement requests as needed, for student organizations, Assistant Dean of Student Affairs; process purchasing card statements
Data/information management:
Oversee the WSoP student file system
Handle the functional aspects of the Banner System relevant to the functional area. Responsibilities include data input, data maintenance, and generating reports
Along with the Assistant Dean of Student Affairs, manage the Pharmacy Student Center housed in the University’s course management system or equivalent
Along with the Assistant Dean of Student Affairs, compile statistical reports for each pharmacy student class. These reports are used as part of the ongoing accreditation process
Create and maintain email distribution lists of each of the WSoP classes
Along with the Assistant Dean of Student Affairs, track student progress toward SCALE requirements
Receive and track student organization events information
Assist the Assistant Dean of Student Affairs in verifying statuses for WSoP students and/or graduates seeking pharmacist licensure and/or pharmacy intern permits
Facilitate the registration of incoming P1 students for first semester courses in both pathways
Assign developmental mentors to the incoming class and manage changes in mentoring assignments of existing WSoP students using both Banner and CORE
Cross Campus Service:
- Coordinate with the Office of First-Year Admissions and Graduate Admissions, the Center for Career and Academic Planning, the Honors Program, and other offices as needed
Education / Experience:
Associate degree and/or previous experience in an academic environment is desirable.
Excellent communication and interpersonal skills
Ability to work independently and be self-motivated
Excellent time management and organizational skills
Ability to change priorities over time as the school and department needs evolve
Competencies / Skills:
Applicants should have:
Basic computer skills
Familiarity with common computer office programs (e.g. Microsoft office, Adobe, internet)
Ability to learn new computer-based applications
Prior working knowledge of basic office/teaching machinery (e.g. copiers/printers, scanners, projectors, classroom podiums)
Supervision of Employees:
Work study students
Work Hours:
Full time/12 months/35 hours a week – may be required to work additional hours, if needed
EEO Statement:
It is the policy of St. John Fisher University to provide Equal Employment Opportunity to all employees and applicants for employment in accordance with the applicable federal, state, and local laws governing non-discrimination in employment in each locality in which the University has employees.
The University does not discriminate against applicants or employees in hiring, promotion, termination or the terms and conditions of employment on the basis of race, color, religion, gender, sex, perceived sex, gender identity, gender expression, the status of being transgender, sexual orientation, national origin, citizenship, age, disability, marital status, military status, veteran status, predisposing genetic, characteristics or genetic information, arrest or conviction record, status as a victim of domestic violence, or any other characteristic protected by law.
The Title IX Coordinator is the designated University official with primary responsibility for coordinating compliance with Title IX and related federal and state laws. The Title IX Coordinator, Meg Flaherty, Ph.D., can be reached by phone (585-385-8232), email (titleix@sjfc.edu), in-person in Campus Center 206, or outside of business hours by contacting the Office of Safety and Security (585-385-8111).