Job Information
Provo City Corporation Executive Office Assistant - Public Services in Provo, Utah
Position Title:
Executive Office Assistant - Public Services
Job Posting Closing Date:
06/18
Provo City is seeking an Executive Office Assistant to provide secretarial support for the Public Services Division. Civic-minded individuals interested in the City's Public Works Department are encouraged to apply.
The duties involve performing complex department functions such as payroll and time-keeping support, building specialized reports, managing employee information via the internal HCMS, and providing clerical support to the division director of Public Services.
Job Details
What is the compensation?
(G25) $23.66-$32.62 per hour (depending on qualifications)
Provo City offers competitive pay; paid leaves, including vacation, sick, holidays, bereavement, and parental leaves; generous employer-paid health insurance; retirement and pension plans, and regular review of compensation practices to remain competitive with the local market. Most positions allow for a 4/10-hour shift work (Monday Thursday 7:00 a.m. – 6:00 p.m.) Plus, great perks: free use of the Provo Recreation Center and Peaks Ice Arena, a Provo Library card, 50% off green fees at Timpanogos Golf Course, educational assistance payments, and more!
What are the main duties? (Click here (https://www.provo.org/home/showpublisheddocument/1153/637987624423170000) for the full classification specification.)
Perform secretarial, clerical, related incidental, and specialized duties.
Organize, prioritize, and coordinate office production into a usable form for management's analysis, review, or release.
Act as department administrator for the City’s cloud-based performance evaluation system.
Handle payroll-related duties.
Train employees on timekeeping system, and monitoring personnel and payroll records.
Interpret and enforce policy established by the department director.
May train, supervise, and evaluate lower-level secretarial/clerical staff as necessary.
Perform bookkeeping and general departmental accounting work.
Assist other staff members as needed and perform other related duties as required.
What are the minimum qualifications?
High School Diploma or equivalent (GED).
Four years of secretarial experience.
OR an equivalent combination of job-related education and experience [substituting each one year of post-secondary education/training for six months of experience].
A valid, lawful Driver License.
Microsoft Office Suite or other specialized software experience may be required.
What is the selection process?
Applications for this position will be considered in the order they are received. Applications must meet the minimum requirements listed below to be eligible for selection consideration. Prior to appointment, applicant will be required to successfully pass a drug screen and criminal background check. Non-disclosure may result in dismissal. Applicants with unsatisfactory drug screen results will be ineligible for appointment or application to any Provo City position for a minimum period of six (6) months.
Why Provo City?
Provo City has a vision for continued prosperity based on citizen priorities. To deliver on those priorities, the Administration developed a brand promise to establish the high standards of our community identified as the Provo Pillars: Welcoming, Safe and Sound, Economically Vibrant, and Forward Looking. Together we are building a strong foundation for a community that is honored both nationally and locally. Provo is consistently recognized nationally for its outstanding quality of life, well-being, and as a beautiful place to live. It has been ranked as the #1 Best Performing City (For a Third Consecutive Year!) in 2023 by the Milken Institute.
Visit provocity.org (https://www.provo.org/) to learn more!
Full Time/Part Time:
Full time
Position Type:
Regular
Scheduled Hours:
40
It is the policy of Provo City to select, develop, and promote employees based on their ability and job performance. It has been, and shall continue to be, the policy of the City to provide Equal Employment Opportunity to all people in all aspects of employer/employee relations without regard to race; color; religion; sex; pregnancy, childbirth, or pregnancy-related condition; age; national origin; disability; sexual orientation; or gender identity. This policy affects decisions including, but not limited to, an employee's compensation; benefits; terms and conditions of employment; and opportunities for promotion, training and development, transfer, and other privileges of employment. It has been, and shall continue to be, the City's policy to maintain a working environment free of discrimination and intimidation. It is further the policy of the City to comply in good faith with applicable local, state, and federal statutes concerning Equal Employment Opportunity.
Employment with Provo City offers a variety of opportunities to start and grow an exciting career serving your community, including in public safety, utility services, leisure services, administration, and other areas. Opportunities are always available, so apply today to be a part of Provo’s team!