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Working Title: Business Office Manager

Job Class: Accounting Supervisor Senior

Agency: Minnesota Department of Veterans Affairs

• Job ID : 78029

• Location : Preston

• Telework Eligible : No

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 06/29/2024

• Closing Date : 07/09/2024

• Hiring Agency/Seniority Unit : Veterans Affairs Dept / Vets Home-Preston

• Division/Unit : Preston Veterans Home / MVH-Preston Finance

• Work Shift/Work Hours : Day Shift / 8:00 a.m. - 4:30 p.m.

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $28.80 - $41.71 / hourly; $60,134 - $87,090 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 216 - Middle Management Association/MMA

• FLSA Status : Exempt - Executive

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

It pays to consider a rewarding career with the Minnesota Veterans Home in Preston! You ma y be eligible for a new hire bonus of $5,000! Earn a competitive wage, have affordable and comprehensive insurance benefits, a retirement plan, paid time off, and more!

The Minnesota Department of Veterans Affairs (MDVA) is seeking an individual to provide leadership in the Preston home's Business Office and assist in building and developing the Business Office team.

This position directs and supervises the employees and activities of the Business Office of the Minnesota Veterans Home so that accounting, budgeting, payroll, procurement of goods and services, and revenue cycle management program functions are completed in an accurate and timely manner. Establish and monitor internal controls and ensure all state and federal regulatory requirements are met relating to the business operations of the home.

Job responsibilities include:

• Supervise Business Office staff by ensuring employees effectively perform their assigned job duties and applying laws, rules, and collective bargaining agreement (CBA)/plan provisions in an equitable manner.

• Prepare and administer the Veterans Home budget, oversee the procurement of goods and services and the revenue cycle management program, and monitor expenditures throughout the fiscal year so that spending conforms to legislative intent and cash flow is maintained to meet the home’s operational needs.

• Supervise and monitor the accounting for revenue and receipts so that funds are available for home operations and receipts are properly recorded and safeguarded.

• Supervise employee payroll processing to ensure employees are paid correctly in accordance with state and agency policies and procedures and CBA/plan provisions.

• Supervise and monitor the accounting for maintenance charges to residents consistent with operating rules. Supervise resident trust accounts to ensure funds are secure and safeguarded.

Minimum Qualifications

Please ensure that your resume/application clearly describes your experience in the areas listed below and indicates the beginning and ending month and year for each job held.

Two years of experience in accounting or financial management, which includes experience in at least four of the following areas:

• Employee payroll processing in a complex payroll/timekeeping system, such as Kronos, Automatic Data Processing (ADP), or Enterprise Scheduling and Timekeeping (EST)

• Budget and/or spending plan preparation and reporting

• Accounts payable and receivable in an accounting software system, such as Quick Books, NetSuite, or StateWide Intergrated Financial Tools (SWIFT)

• Revenue projections/management

• Purchasing and/or fixed asset management

• Professional/technical contract coordination

AND

• Experience as a supervisor, team lead, lead worker, or project lead.

AND

Knowledge, Skills and Abilities:

• Thorough knowledge of Generally Accepted Accounting Principles (GAAP).

• Skills in using databases, spreadsheets, and word processing software (preferably Microsoft Access, Excel and Word).

Ability to:

• Prepare, interpret and explain complex fiscal reports and records.

• Analyze accounting datacile accounts and evaluate and guide the work of professional and technical accounting/finance staff.

• Plan and organize work to complete assignments in accordance with established time frames.

• Establish and maintain effective working relationships with MDVA leadership and staff, residents and their family members, vendors, and other clientele.

Preferred Qualifications

• Bachelor’s degree or higher in Accounting, Business, Finance, or related area.

• Experience supervising accounting/finance staff and functions.

• Experience in government accounting.

• Knowledge of laws and regulations governing the fiscal operations of State agencies.

• State of Minnesota experience with contracts, SWIFT, SEMA4 or warehouse reporting.

• Experience applying provisions of collective bargaining agreements and/or compensation plans.

• Experience in a skilled nursing facility with knowledge of Centers for Medicare and Medicaid Services (CMS) rules for reimbursement and delivery of services, nursing home business operations or resident trust.

• Knowledge of federal Veterans Administration per diem for state Veterans’ homes and/or MN Administrative Rule9050 and other relevant statutes pertaining to Veterans’ home finances.

Additional Requirements

• A Minnesota Department of Human Services (DHS) background check may be conducted on the top finalist(s) for the position. When conducted, a finalist must pass the DHS background check.

• A Tuberculosis (Mantoux) screening (or chest x-ray) is required prior to employment.

• Employment reference checks will be conducted on finalists. This may include a review of documentation related to job performance and contact with the applicant's former employer(s).

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.