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Vendor Management Specialist

This position is part of the Procurement/Vendor Management team and reports to the Sr. Procurement Consultant. The primary responsibilities will focus on implementing controls and compliance activities, day-to-day scheduled processes, new vendor onboarding, and other key initiatives.

Key Responsibilities

Third-Party Risk Management:

• Work closely with the Sr. Procurement Consultant and ISM team to ensure awareness of the Third-Party Risk Management program.

• Onboard third-party engagements, including performing/facilitating/documenting all efforts and results in the company system of record.

• Manage the Third-Party Risk Management intake form.

• Manage Third-Party Risk Management reporting and ensure all communications are sent on a timely basis.

• Ensure that all documentation is properly documented in the Third-Party Management system.

• Recognize the relevance of risk trends, issues, and potential risk exposure, and recommend actions to address/remediate.

• Collaborate with stakeholders in resolving issues discovered during risk assessment or ongoing management of the TPRM relationship.

• Build cooperation and trust between departments, third parties, and other groups.

• Demonstrate general knowledge of the laws and regulations governing vendor management.

• Leverage third-party software to obtain vendor detail for company usage consideration.

• Provide timely responses to inquiries.

• Ensure that risk is managed throughout the third-party life cycle (planning, due diligence, contract transition, ongoing monitoring, and exit).

Procurement:

• Basic understanding of contract management.

• Organize and maintain naming conventions of contracts.

• Read and analyze vendor contracts, including contractual terms that present risk and liability.

• Demonstrate an understanding of the RFx process.

• Communicate vendor business risks in simplified, understandable terms to various parties.

• Provide timely responses to inquiries.

• Establish a business partner relationship with Vendor Managers.

• Coordinate and communicate daily with functional business owners and external vendors.

• Report and track metrics to achieve goals, demonstrating knowledge of spend analytics. Pull reports from various systems and create dashboard reporting.

• Collect and process data, providing managers with all necessary company management data and information.

Qualifications

• Experience in Third-Party Risk Management.

• Understanding of vendor contracts.

• Vendor management or procurement experience.

• Strong written and verbal communication skills.

• Proficiency in Microsoft Office Products, including Word and Excel.

• Excellent reporting skills and proficiency in Excel.

• Critical thinking, problem-solving, and analytical skills.

• Ability to analyze invoices to ensure accuracy of delivered goods.

• Capability to gather data both manually and from systems.

• Ability to analyze current processes and procedures, and partner with appropriate team members on recommendations.

• Attention to detail.

• Ability to document key decisions in system tools and update internal working documents.

• Multi-tasking and prioritizing skills.

• Teamwork and conflict resolution skills.

• Adaptability and flexibility.

• Self-starter with a proven track record of execution and results.

• Ability to plan, schedule, and coordinate work, maintaining high levels of confidentiality and professionalism.

• Ability to complete tasks in an organized manner to meet deadlines.

• Proven ability to work individually, with a team, or cross-functionally.

Essential Duties

• Develop, manage, and maintain relationships with internal team members and vendors in Canada and the United States.

• Ensure on-time execution of projects through close cooperation with vendor contacts, internal stakeholders, and the procurement team.

• Ensure daily operations of procurement run smoothly and efficiently by following policies and procedures.

• Coordinate vendor contracts and new vendor setup documentation.

• Update and maintain CRM with vendor information.

• Prepare and produce reports tracking vendor spend.

• Exhibit strong communication and negotiation skills, and the ability to work effectively and independently.

• Perform other duties as assigned.

Qualifications (Education and Experience)

• Excellent written and verbal communication skills.

• Negotiating and networking experience is a plus.

• Ability to manage multiple priorities in a fast-paced environment.

Skills and Capabilities (Knowledge, Skills, Abilities)

• Proficiency in MS Excel (advanced).

• Strong data analysis and analytical skills.

• Accuracy in required recordkeeping.

• Strong ethical judgment and decision-making skills.

ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.