Job Information
University of Pittsburgh Program Administrator/Administrative Assistant in Pittsburgh, Pennsylvania
Program Administrator/Administrative Assistant
The Program Administrator will support the MSN (Masters of Science in Nursing) and DNP Program Coordinators, Acute & Tertiary Care (ATC) Tenure and Tenure Stream faculty and provide clerical assistance to research staff when necessary. The position acts as liaison between Program Coordinators, graduate students, and other staff and faculty within the school. Candidates must be proficient in Microsoft Office applications including Word, Excel, and Power Point.
The essential functions for this position include:
- Maintaining graduate student files for MSN and DNP programs - Coordinating and managing events and meetings for Program Coordinators (including preparing budgets, investigating costs and providing estimates, and polling attendees) - Organizing information and generating reports for Program Coordinators - Organizing mock grant reviews for the Vice Chair of Research - Planning and coordinating travel for faculty, students, and faculty candidates as needed - Serving as back up to the Department Coordinator as needed - Providing administrative assistance to the Chair, Vice Chairs, Department Coordinator, and all other departmental faculty - Coordinating with other departments across the school - Receiving visitors and packages as needed
An associate's degree and 5 years of experience or a bachelor's degree and 3 year of experience are required.
Strong organizational skills, time management skills, and the ability to learn and use new software are strongly desired.
The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.
The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.
Department: Nurs-Acute and Tertiary Care Campus: Pittsburgh Minimum Education Level Required: Associate's Degree Minimum Years of Experience Required: 5 Average number of working hours per week for this assignment: 37.5 Work Schedule: Monday - Friday, 8:30AM - 5:00PM Is there a potential this assignment will result in a regular Staff position?: Yes Work Arrangement: On-Campus: Teams that work on campus, in an office, or in a lab. Requested Pay Rate: $19.00/hr Visa Sponsorship Provided: Background Check: For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances: Not Applicable Required Documents: Resume, Cover Letter PI242143643