Job Information
Commonwealth of Pennsylvania Budget Analyst 1 (Local Government) - Allegheny County Support Administration (Multiple Vacancies) in Pennsylvania
Budget Analyst 1 (Local Government) - Allegheny County Support Administration (Multiple Vacancies)
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Budget Analyst 1 (Local Government) - Allegheny County Support Administration (Multiple Vacancies)
Salary
$47,472.00 - $52,219.20 Annually
Location
Allegheny County, PA
Job Type
Civil Service Permanent Full-Time
Job Number
CS-2024-87819-L0331
Department
Local Government
Division
HS Allegheny Co Spt Ad
Opening Date
07/01/2024
Closing Date
7/14/2024 11:59 PM Eastern
Job Code
L0331
Position Number
Multiple positions may be filled from this posting.
Union
Non Union
Bargaining Unit
LG
Pay Group
LG
Bureau / Division Code
88215000
Bureau / Division
HS Allegheny County Support Administration
Worksite Address
One Smithfield Street
City
Pittsburgh, Pennsylvania
Zip Code
15222
Contact Name
Serena Malahoo
Contact Phone
412.350.6419
Contact Email
serena.malahoo@AlleghenyCounty.US
Description
Benefits
Questions
THE POSITION
Join a team of passionate and hard working individuals at the Department of Human Services, Bureau of Financial Management, Budgets & Reports, as a Fiscal Evaluator (Budget Analyst 1). We are looking for self starters who are able to adapt and learn quickly. Our ideal candidate will have working knowledge of accounting principles and financial management. Bring your ambition and talents to our team, apply today!
DESCRIPTION OF WORK
The Fiscal Evaluator (Budget Analyst 1) maintains communications with DHS
Contractors/Providers/Vendors for the purposes of reviewing and processing invoices in a timely manner. The incumbent works directly the DHS leadership, program office staff, as well as the Allegheny County Controller and Office of Budget and Finance and State/Federal agencies. Duties and responsibilities related to systems and accounting include: Maintaining functional knowledge of Master Enterprise Repository, OnBase Key information. Demographic System (KIDS), Client Information and Payment System (CIPS), Microsoft Office suite and other organization systems, as necessary. Updates/inputs and maintains data, relevant invoice, budget, and provider information into JD Edwards (accounting system) and Onbase.
Other duties include but are not limited to:
Performing rebudgets and contract modifications for providers throughout the fiscal provider lifecycle.
Verifying that the contract, rebudget or modification has been correctly entered into JD Edwards by the County Controller's Office.
Reviewing, analyzing, and communicating fiscal and operational data to the DHS Bureau of Contracts and compliance (BCC) and BFMBR throughout the fiscal year.
Attending on and off-site meetings in support of primary job duties, as required.
Performing special projects, as assigned, to support DHS and county-wide goals and objectives.
Work Schedule and Additional Information:
Full-time employment.
Work hours are 8:00 am to 4:00 pm, Monday - Friday, with 60-minute lunch.
Scheduled hours can vary depending on the needs of the regional office.
Salary: In some cases, the starting salary may be non-negotiable.
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS
Minimum Experience and Training Requirements:
One year of experience in technical budget administration work; and such training as may have been gained through graduation from a four-year college or university; or
Any equivalent combination of experience and training.
Other Requirements:
You must meet the PA residency requirement (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . For more information on ways to meet PA residency requirements, follow the link (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) and click on Residency.
Hiring preference for this vacancy will be given to candidates who live within Allegheny County. If no eligible candidates who live within Allegheny County apply for this position, candidates who reside in other counties may be considered.
You must be able to perform essential job functions.
Legal Requirements:
A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.
How to Apply:
Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:
Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at ra-cs-vetpreference@pa.gov .
Telecommunications Relay Service (TRS):
711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
EXAMINATION INFORMATION
Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
Your score is valid for this specific posting only.
You must provide complete and accurate information or:
your score may be lower than deserved.
you may be disqualified.
You may only apply/testoncefor this posting.
Your results will be provided via email.
Benefit packages are determined by the county and may vary. Please contact the applicable county human resource office directly to inquire about a specific benefit package.
01
How many years of full-time technical level or higher experience in technical budget administration work do you possess?
5 years or more
4 years but less than 5 years
3 years but less than 4 years
2 years but less than 3 years
1 year but less than 2 years
Less than 1 year
None
02
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
03
How much undergraduate college coursework have you completed?
If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted. If you answer this question based on education acquired outside of the United States, you must also upload a copy of your foreign credential evaluation. For more information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.
120 credits or more
90 but less than 120 credits
60 but less than 90 credits
30 but less than 60 credits
15 but less than 30 credits
Less than 15 credits
None
04
How much graduate coursework have you completed in accounting, finance, business administration, or closely related area?
If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted. If you answer this question based on education acquired outside of the United States, you must also upload a copy of your foreign credential evaluation. For more information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.
30 credits or more
15 but less than 30 credits
Less than 15 credits
None
05
You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your educational background to the position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents willnotbe reviewed for the purposes of determining your eligibility for the position or to determine your score.
All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.
Read each category carefully. Determine and select which "Level of Performance" most closely represents your highest level of education. List the training source(s) from your education sections of the application where you gained this experience/training.The "Level of Performance" you choose for each work behavior must be clearly supported within the description of the education information entered in your application or your score may be lowered.If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.
In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.
If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.
If you have general questions regarding the application and hiring process, please refer to ourFAQ page (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) .
Yes
06
WORK BEHAVIOR 1 – Written Communications
Prepares emails and letter correspondence; prepares contract documents, contracts and contract amendments; and prepares expense and revenue reports.
Levels of Performance
Select the "Level of Performance" which best describes your claim.
A. I have experience preparing contract documents, contracts, and contract amendments; and preparing expense and revenue reports. I was responsible for the COMPLETE document.
B. I have experience preparing PORTIONS OR SECTIONS of contract documents, contracts, and contract amendments; and preparing PORTIONS OR SECTIONS of expense and revenue reports. I was NOT responsible for the complete written document.
C. I have experience preparing emails and letter correspondence.
D. I have successfully completed college-level coursework related to technical writing, report writing, or non-fiction writing.
E. I have NO experience or training related to this work behavior.
07
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.
The name of the employer(s) where you gained this experience
The types of written communications for which you were responsible
Your level of responsibility related to written communications
08
If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.
College/University
Course Title
Credits/Clock Hours
09
WORK BEHAVIOR 2 - Maintaining Data
Maintains electronic and physical files to ensure budgetary information is up-to-date; creates Excel spreadsheets and updates records to use in budgetary processes; and generates reports and records.
Levels of PerformanceSelect the "Level of Performance" which best describes your claim.
A. I have experience maintaining electronic and physical files to ensure budgetary information is up-to-date; creating Excel spreadsheets and updating records to use in budgetary processes; and generating reports and records.
B. I have experience maintaining electronic and physical files to ensure budgetary information is up-to-date; and generating reports and records. I DO NOT have experience creating Excel spreadsheets and updating records to use in budgetary processes.
C. I have experience maintaining electronic and physical files to ensure information is up-to-date; creating Excel spreadsheets and updating records; and generating reports and records. This experience was NOT related to budgetary information.
D. I have successfully completed college-level coursework or training related to Excel or computer science.
E. I have NO experience or training related to this work behavior.
10
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.
The name(s) of the employer(s) where you gained this experience
The types of Excel spreadsheets you have created and updated
The topic/type of files you maintained, spreadsheets you created and updated, and reports generated, if not related to budgetary information
11
If you have selected the level of performance pertaining to college coursework or training, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.
Training Source
Course Title
Credits/Clock Hours
12
WORK BEHAVIOR 3 – Liaison
Acts as a liaison for the purpose of monitoring the approval process of contracts. Serves as a contact to fiscal and management personnel of contracted providers to aid in efficient submission of contract and financial information.
Levels of Performance
Select the "Level of Performance" which best describes your claim.
A. I have experience acting as a liaison for the purpose of monitoring the approval process of contracts; and serving as a contact to fiscal and management personnel of contracted providers to aid in efficient submission of contract and financial information.
B. I have experience acting as a liaison and contact person to fiscal and management personnel. This experience was NOT related to monitoring the approval process of contracts or to aid in efficient submission of contract and financial information.
C. I have experience acting as a liaison and contact person to personnel NOT in a fiscal environment. This experience was NOT related to monitoring the approval process of contracts or to aid in efficient submission of contract and financial information.
D. I have NO experience related to this work behavior.
13
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.
The name(s) of the employer(s) where you gained this experience
Your experience related to serving as a liaison or contact person to monitor the approval process of contracts
Your experience related to serving as a liaison or contact person to aid in submission of contract and financial information
The field in which you served as a liaison or contact person if not in a fiscal environment
14
WORK BEHAVIOR 4 - Budget
Prepares, monitors, and analyzes Purchase of Service contracts, provider invoices, and fiscal summaries. Ensures completion, accurateness, and appropriateness regarding regulations. Prepares amendments throughout the year as services or provider rates change. Examines requests for budget revisions and recommends approval and denial.
Levels of PerformanceSelect the "Level of Performance" which best describes your claim.
A. I have experience preparing, monitoring, and analyzing Purchase of Service contracts, provider invoices, and fiscal summaries; ensuring completion, accurateness, and appropriateness regarding regulations; preparing amendments throughout the year as services or provider rates change and examining requests for budget revisions and recommending approval or denial.
B. I have experience preparing, monitoring, and analyzing Purchase of Service contracts, provider invoices, and fiscal summaries; and ensuring completion, accurateness, and appropriateness regarding regulations. I DO NOT have experience preparing amendments throughout the year as services or provider rates change and examining requests for budget revisions and recommending approval or denial.
C. I have experience monitoring Purchase of Service contracts, invoices, and fiscal summaries. I DO NOT have experience preparing or analyzing Purchase of Service contracts, provider invoices, and fiscal summaries; or preparing amendments throughout the year as services or provider rates change and examining requests for budget revisions and recommending approval or denial.
D. I have successfully completed college-level coursework related to finance and accounting or business administration.
E. I have NO experience or training related to this work behavior.
15
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.
The name(s) of the employer(s) where you gained this experience
Details related to your experience preparing amendments to budgets
Details related to your experience recommending approval or denial of budget revisions
Details related to your experience preparing or analyzing Purchase of Service contracts, provider invoices, and fiscal summaries
16
If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.
College/University
Course Title
Credits/Clock Hours
Required Question
Agency
Commonwealth of Pennsylvania
Address
613 North Street
Harrisburg, Pennsylvania, 17120
Website
http://www.employment.pa.gov