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Senior Frontline Technical & Documentation Coordinator

Application deadline:

Workplace: Hybrid Position

Job Location (Short): Pasig City, National Capital Region, Philippines

Contract Type: Full-Time

Employment Type: Regular

Contribute to a thriving sales team whilst delivering world class customer services through various Customer channels i.e., telephone, E-mail, live chat, instant messaging etc. Provide Customer contact resolution on general and potentially complex inquiries within a timely manner (as predefined by Group guidelines) to resolve and decide on the further processing of business transactions based on defined processes. Support Order Entry related support to Customers and sales teams. Support managing and optimizing Customer inquiries to allow for timely completion. Ensure Documentations/claims are addressed quickly, precisely, and justly for customer payment preparations.

Your main responsibilities:

• Provide primary support for both day-to-day and escalated inquiries regarding the Order-to-Delivery process and tools.

• Support the incoming complex orders, whether manual or electronic to ensure fast, accurate order management in line with world class customer service.

• Contact Customers or internal stakeholders to resolve missing order data at the time of entry into SAP for complex orders to enter an executable order.

• Assist customers with order progression & supply chain issues.

• Proactively work with Finance on credit control to ensure disputes/Invoice queries are actioned and completed.

• Proactively use SAP/BW reports to execute SAP housekeeping/daily routines, customer satisfaction and our profitability.

• Support Customer order changes (lead time, shipping conditions, quantity, postponements, rejection, cancellation) and interaction with External Sales, Finance and the Supply Chain.

• Promote digital tools towards customers using templates (GPC, MyGrundfos, Extranet).

• Consolidate shipments when necessary for complex project sales.

• Ensure extra documentation when handling export sales.

• Record Customer complaints and requests for Customer product returns.

• Material master data full view creation / Local product material master data creation.

• Analyze statistic data to determine adherence to agreed Service Level Agreements.

• Plan, arrange work commitments to ensure service delivery is not comprised.

• Overall, they apply broad knowledge across the functional area and have a deep knowledge base and technical/business understanding.

• May handle more complex or escalated order fulfillment tasks related to project sales and customer invoice disputes. May also provide overload support for the Customer Sales Center Representatives.

Other tasks assigned may include:

• Order-related tasks provided by leadership.

• Provide 2nd line support to resolve incoming inquiries.

• Manage and coordinate the work allocation & prioritize across the business using relevant tools.

• Support the management team with strategy deliveries and various sales activities.

Your required skills and experience include:

• Associate or bachelor’s Degree or equivalent work experience (minimum 3-5 years)

• Product and Application Knowledge – Interpret type keys, identify pumps vs spare parts, kits vs motors, identify where product is built (not essential).

• In-depth knowledge of Customer Services. Relevant administrative experience, organizational skills & accountability with the Customer.

• Knowledge of business structure, products and key market needs to create a good Customer centric experience.

• In-depth knowledge of customer service software, databases and SAP CRM/SD/MM.

• Current with relevant technology and trends and applications

• Proficiency in MS Office applications.

• Specialist in project coordination/documentations.

• Good communication and networking skills together with the ability to build positive and trusting relationships with both Internal and External Stakeholders.

• Excellent written and spoken English.

What’s in it for you?

Whether it’s developing leadership skills or advancing your expertise even further, we’ll support you with continuous learning and development opportunities, to help discuss and steer your long-term Grundfos career path. You’ll be welcomed from day one into an inclusive, trusting environment guided by six core values (https://www.grundfos.com/about-us/our-purpose-and-values) .

Do you want to learn more?

If this job sounds appealing, please send your resume and cover letter by clicking “Apply”.

To dig deeper into the Grundfos universe, follow us on LinkedIn (http://linkedin.com/company/grundfos) or Youtube (http://youtube.com/user/grundfos) , and to get to know some of your future colleagues and why they enjoy working at Grundfos, check out Meet our people (https://www.grundfos.com/careers/meet-our-people)

We look forward to hearing from you.

About Grundfos

Grundfos is one of the world’s leading water technology companies with more than 19.000 employees in 60+ countries all over the world. Our skills commit us to pioneering solutions to the world’s water and climate challenges and improve the quality of life for people. We dare to do things that others cannot or dare not do, as we believe innovation is not only a business opportunity, but an obligation. And what really matters to us is not short term profit, but the impact we make. By becoming part of our united powerful team, you too can drive this change no matter your role.

An inclusive team

If you like the look of this job and know you can bring your skills to contribute to our purpose, please apply. We need and welcome professional people from all corners – however you identify and whatever your background is.