Military Spouse Connection Jobs

Overview

This position description is subject to change at any time as needed to meet the requirements of the program or company.

*Advantor Systems is a wholly-owned subsidiary of V2X, LLC

Working across the globe, V2X builds smart solutions designed to integrate physical and digital infrastructure from base to battlefield. We bring 120 years of successful mission support to improve security, streamline logistics, and enhance readiness. Aligned around a shared purpose, our $3.9B company and 16,000 people work alongside our clients, here and abroad, to tackle their most complex challenges with integrity, respect, responsibility, and professionalism.

Advantor Systems is dedicated to providing the highest quality comprehensive proprietary and integrated solutions to help our U.S. Military and government customers protect critical assets through experience, integrity, hard work and loyalty.

Our employees enjoy a competitive benefit package including health medical plans, vision, dental, 401(k) match, educational reimbursement along with a flexible work schedule and extra personal days off.

Responsibilities

This position provides clerical and administrative support to the Contracts Department. Position requires a working knowledge of business procedures to provide support during day-to-day contracting activities. The individual is expected to have strong research abilities, communication skills and general knowledge of GSA.

SPECIFIC DUTIES:

• Maintains, reconciles, and disseminates Sales Intake Report.

• Performs New Order Procedure for all new orders and modifications received.

• Interfaces with Accounting Department to ensure orders are entered properly into Accounting system, obtains findings from credit review, and updates Salesforce.

• Completes contract review checklist to validate contract data is entered properly in Salesforce.

• Reviews and administers simple credit card orders.

• Researches contractual matters, drafts correspondence, and follows up with relevant stakeholders and customers for resolution.

• Prepares new vendor forms, representations, and other contract-related forms and documents.

• Assists the Contracts Manager with the maintenance of the GSA Federal Supply Schedule Contract

• Executes contract closeout procedure and maintains contract closeout log.

• Provides general administrative support to Contracts Manager and Contracts staff

• Assists in annual audit preparation.

• Schedules quarterly trainings for the contract department

• Assists with tracking and maintaining company small business subcontracting plan

• Performs other duties as assigned.

Qualifications

EDUCATION/EXPERIENCE:

• Associate’s degree in business, accounting, law, or related field

• 1-2 years of administrative experience

• Experience effectively communicating with internal and external customers

• Ability to multi-task with strong organizational skills

• Detail-oriented with strong commitment to quality and accuracy

• Highly skilled with MS Office Suite (Excel, Word, and Outlook)

• Grammatical proficiency in English

• Capacity to work successfully under strict time constraints

• Familiarity with Salesforce preferred

• Familiarity with GSA preferred

  NOTES/REQUIREMENTS:

• Must be able to obtain Secret personnel clearance.

  We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity /Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.