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Job Summary

Position: Records & Document Services Clerk (2 openings to be filled) Hourly Wage: $28.125

Under general directive supervision, perform a variety of support responsibilities as a rotational position related to Records & Document Services in all areas including Mailing, Duplicating, Records, and Document Control

Job Description

Responsibilities for duplicating/mailing include:

• Operating, programming, cleaning, and maintaining reproduction equipment and other related equipment required for success of duplication projects, which also includes front-end setup of software to format, store and retrieval for future production
• Using mechanical skill set to troubleshoot, repair, replenish and resolve common hardware/software issues and working directly with vendor to determine resolution;
• Accurately interpreting instructions from customers to meet needs and expectations to complete projects accurately, completely, on-time and cost effective;
• Sorting and distributing incoming and outgoing interoffice, overnight, and US mail including package inspection, tracking overnight packages, handling of parcels up to 50 lbs., and maintaining electronic site personnel telephone directories and mailing distribution lists;

• Operating motor vehicle safely and in accordance with Company's rules and regulations; as well as tracking vehicle failures and items requiring attention.

   

Responsibilities for records includes:

• Receipt, retrieval, copying and maintaining active/inactive records and record systems (e.g., records management center (IER) and micrographics), including running basic computer reports from various software applications based on established schedules;
• Operating and maintaining records processing equipment (including scanner, microfilm and aperture card reader) for records requiring retrieval;
• Ensuring archival and interim storage records are accurately indexed, securely maintained, and appropriately dispositioned in accordance with approved procedures and instructions;

• Performing data entry utilizing various computer applications (e.g., electronic records management systems, electronic document management systems, and other desktop applications.

   

Responsibilities for Document Control include:

• Updating and maintaining the electronic document control system (FileNet ICN), for all controlled documents, including receipt verification review for completeness and legibility of documents in accordance with established procedures; Generating and updating electronic documents though scanner/software for entry into the document control index; and logging to Records Management;
• Updating, maintaining and/or retrieving information from numerous databases;
• Generating and updating priority documents in the established priority locations;

• Performing emergent work activities to support regulatory mandated initiatives or emergent plant issues.

   

Additional requirements include:

• Instructing and training employees in the work
• Assisting employees of higher classification
• Performing similar or less skilled work as required

• Maintaining work area and equipment in a neat, orderly, and safe condition.

   

Qualifications

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