![Military Spouse Connection mobile logo](https://dn9tckvz2rpxv.cloudfront.net/militaryspouseconnection.jobs/img/logo.png)
Job Information
University of Notre Dame DEI and Academic Conferences Coordinator in Notre Dame, Indiana
Position Information Job Title
+-----------------------------------------------------------------------+
| DEI and Academic Conferences Coordinator |
+-----------------------------------------------------------------------+
| TheDEIand Academic Conferences Coordinator provides critical support |
| to two important pillars within the College of Engineering: the |
| diversity, equity, and inclusion activities led by the |
| college'sDEIProgram Director and Associate Dean for Diversity and |
| Faculty Development and the local, national, and global academic |
| conferences and workshops sponsored by faculty members within |
| Engineering, in partnership with relevant institutions and |
| organizations. |
| |
| - TheDEIand Academic Conferences Coordinator will provide |
| administrative support to the activities and events spearheaded |
| by the college'sDEIProgram Director (PD) and Associate Dean for |
| Diversity and Faculty Development (AD). Responsibilities will be |
| both strategic and logistical in nature and will include (but are |
| not limited to): planning and executing initiatives related |
| toDEIin alignment with the vision of the PD and AD; managing the |
| budget for one of the related recurring programs; ordering |
| equipment, supplies, and food; initiating reimbursements and |
| payment requisitions; assisting with communications; etc. This |
| position will also administer special summer programs for |
| precollege and existing students, including logistical |
| coordination for programs already in existence (e.g. the |
| Engineering Summer Undergraduate Research Experience, E-SURE) and |
| programs that are in development as part of the college's |
| strategic priorities to provide more opportunities to interested |
| current and prospective students. In partnership with the |
| college's Undergraduate Program Coordinator, they will manage |
| the funding application process, which is critical to the |
| operations of these programs and students' abilities to |
| participate. They will also select and train Research Assistants |
| (RA's) for these Engineering initiatives, will coordinate with |
| other departments regarding their summer programs, and will serve |
| as a resource to program attendees, connecting them with the |
| appropriate campus department for inquiries related to housing, |
| dining, and otherprogram-related needs. |
| - For academic conferences and workshops approved for college-level |
| support, this position will work with the designated faculty |
| member(s) to ensure the efficient and successful execution of the |
| event, from inception to completion. Related responsibilities |
| include: assessing all space needs (including meeting space, |
| lodging, dining, etc.); booking the event through the appropriate |
| avenues (ExperienceND or off-site, as required) and remaining a |
| constant point of contact throughout the process; planning the |
| budget for the event (including any fees for project management); |
| approving and overseeing financial transactions related to the |
| execution of the conference/workshop; managing the registration |
| process for attendees; coordinating the abstract submission, |
| publicity, design, printing, etc. and partnering with |
| the college's Communications team, as appropriate; preparing all |
| required project reporting; and handling other issues and
| questions that may arise in the course of event planning and |
| execution. |
| - In association with this position's other responsibilities, the |
| occupant may also assist with recruitment activities and planning |
| strategies for the college, along with special projects and/or |
| initiatives tied to Engineering priorities. |
| |
| |
| |
| Please note that this is a 3-year limited-term position with the |
| possibility of renewal. |
+-----------------------------------------------------------------------+
| - At least 3 years of experience |
| - Associate's degree or up to 3 years of college or technical |
| school (or the equivalent in additional work experience) |
| - A commitment to and experience with facilitatingDEIinitiatives; |
| demonstrated ability to plan, |
| organize, and execute processes and events, with the agility to |
| pivot across a variety of event types (e.g. domestic and |
| international, those with audiences small and large, |
| conferences/workshops in association with professional |
| organizations and/or other institutions, etc.); excellent |
| organizational skills, attention to detail, and the ability to |
| work independently; proactive team member who takes initiative |
| and effectively prioritizes competing demands; strong verbal and |
| written communication skills to be able to communicate |
| effectively with a diverse group of stakeholders, both internal |
| and external; a professional, courteous, and helpful attitude; |
| where necessary for the execution of academic conferences and |
| events occurring globally, the ability to execute deliverables in |
| various time zones |
+-----------------------------------------------------------------------+
| |
+-----------------------------------------------------------------------+
| |
+-----------------------------------------------------------------------+
| Dean's Office-Coll. of Engineering (31000) |
+-----------------------------------------------------------------------+
| https://engineering.nd.edu/ |
+-----------------------------------------------------------------------+
| University Operations / Events Planning |
+-----------------------------------------------------------------------+
| NIC 3 Technician |
+-----------------------------------------------------------------------+
| $17.50 - $26.75, Commensurate with experience |
+-----------------------------------------------------------------------+
| Bi-Weekly |
+-----------------------------------------------------------------------+
| S3 - FT Non-exempt Hourly |
+-----------------------------------------------------------------------+
| Service/Maintenance |
+-----------------------------------------------------------------------+
| Full-time |
+-----------------------------