Job Information
City of Norfolk, Virginia Fiscal Monitoring Specialist II in Norfolk, Virginia
Fiscal Monitoring Specialist II
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Fiscal Monitoring Specialist II
Salary
$54,601.00 - $89,031.00 Annually
Location
Norfolk, VA
Job Type
Permanent Full-time
Job Number
12102
Department
Human Services
Division
Division of Social Services
Opening Date
06/25/2024
Closing Date
7/5/2024 11:59 PM Eastern
Description
Benefits
Questions
Description
The City of Norfolk’s Department of Human Services (NDHS) provides a wide range of essential services to its citizens. These services are crucial in supporting the wellbeing of the community and ensuring that all citizens have access to the resources they need. NDHS is committed to providing such comprehensive support to its citizens.
The NDHS is seeking to fill a Fiscal Monitoring Specialist II position in their Finance division. The Finance division within Administrations and Operations plays a pivotal role in the functioning of NDHS.
Their responsibilities include:
Processing Accounts Payable and Receivable: This involves managing the agency’s debts and credits, ensuring timely payments and receipts.
Managing Funding: They are responsible for overseeing the agency’s financial resources, ensuring they are allocated and utilized efficiently.
Reporting: They provide necessary financial reports to local, state, and federal officials as required by the Virginia Department of Social Services and the City of Norfolk.
The selected candidate will be responsible for the following duties:
Highly complex financial activities and reporting associated with the accounts payable process including the invoice approval process, complex & high dollar program fiscal encumbrance monitoring process, fiscal team centralized problem resolution and internal controls processes. This role also includes the provision of relevant financial information and accurately reflects the agency’s financial status and communication to the appropriate staff within the organization, as needed.
Assists in the development and successful implementation of the department’s internal controls that impact expenditures, encumbrances, financial asset security and accounting policies and procedures to enhance the efficiency of operations.
Provides accounting technical support to accounts payable financial operations by performing timely and accurate review and approval of invoices and confirming the appropriateness of the line of accounting based on a detailed fiscal review in compliance with Federal/State/Local guidelines.
Leads and provides skilled technical support of vendor management activities including monitoring of active vendor licenses, W-9’s, and contractual insurance requirements.
Performs and/or provides technical support of the regular, weekly/monthly reviewing and updating of agency-wide outstandingfiscal encumbrances to the NDHS Senior Leadership for effective and efficient expenditure budget management. Successfully performs and/or provides technical support of program year-end encumbrance closeout activities.
Performs monthly reconciliation of the agency’s public assistance account, to include cancelling and reissuing of payments.
Overseeing the process of completing reimbursement payments for Agency Procurement Care utilization.
Develop and maintain effective and efficient written processes, template forms, and procedures for budgeting, Accounts Payable, overpayment collections, problem resolution expense reimbursements, and other accounting activates based on NDHS/City of Norfolk policies to ensure best practices within area of responsibility.
Potential to supervise and coordinates work assignments for two direct reports.
Departmental Hiring Salary Range: $54,601- $62,791
Essential Functions
Essential functions include but are not limited to:
Manages contracts with vendors by processing contracts and resolving problems with purchase orders and invoices.
Resolves program issues by analyzing payment and authorization histories and determining the amount owed to or by the city.
Process financial obligations owed to vendors due to issues with submitted financial documentation.
Oversee process of medical billing from outside agencies for clients in care.
Performs other duties as assigned.
Education/Experience
Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent.
Three years experience.
Preferred Education/Experience:
Work prefers knowledge of a specific vocational, financial, or technical nature. Knowledge is normally acquired through four years of college resulting in a Bachelor’s degree in Business Administration, Accounting, Finance, or another business-related field is preferred.
3 years or more experience as a lead accountant.
Must be proficient in using Microsoft Office programs, especially Excel and Word.
Additional Information & Requirements
Signing Bonus: This position is eligible for a one-time $5,000 signing bonus.
Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking.
Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization.
Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union.
Retirement
If you are hired October 5, 2010, or after to a position with City of Norfolk Retirement System benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.
If you are hired January 1, 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.
The Tuition Assistance Program is established to encourage employees toward continued self-development and education. Permanent full-time and permanent part-time classified, unclassified permanent, full-time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicant’s school of enrollment must be an accredited institution.
NOTE:
The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job type.
Non-City
Positions listed with a job type designation of "Non-City" are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions.
01
The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for specific experience being sought. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers. Please note that if you are invited to be interviewed by the department, your responses to the following questions may be subject to verification.
I understand and will answer the following supplemental questions completely and thoroughly.
02
Are you a current or previous City of Norfolk employee?
Yes - I am a current City of Norfolk Employee
Yes - I am a previous City of Norfolk Employee
No - I am not a previous or current City of Norfolk employee
03
If you were referred for this position by a current City of Norfolk employee, please provide the employee's full name, department, and job title. If not, please indicate by typing "N/A."
04
Please select the highest level of education you have completed.
High School Diploma/GED
Some College (6 months or more)
Associate's Degree
Bachelor's Degree
Master's Degree or higher
05
How many Years of experience do you have preforming, administering, managing and coordinating accounts payable financial operations?
No experience
Less than 2 years
2 years of experience
3-4 years of experience
More than 5 years
06
How many years of experience do you have in analyzing and reporting financial data?
No experience
Less than 2 years
2 years of experience
3-4 years of experience
More than 5 years of experience
07
Do you have an advanced working knowledge of Microsoft Excel?
Yes
No
08
How many years of experience do you have working with a large accounting software system, such as AFMS, Oracle or web-based application such as Kinship?
No experience
Less than 2 years of experience
2 years of experience
3-4 years of experience
More than 5 years of experience
09
How many years of experience do you have in writing and implementing accounting procedures and documenting internal controls?
No Experience
Less than 2 years of experience
2 years of experience
3-4 years of experience
More than 5 years of experience
10
Do you have experience in governmental accounting with fiscal administrative oversight of a Federal/State funded program which required compliance with Federal/State/Local guidelines?
Yes
No
11
If you answered "yes" to the previous question, please provide a detail explanation of your direct involvement with the fiscal administrative oversight of Federal/State funded program and the size of the program budget.
12
Please provide the name, email address, and phone number of your current or most recent supervisor
13
Please provide an explanation of any periods of unemployment that are 30 days or longer. Indicate N/A if you have not experienced any periods of unemployment.
14
Please indicate your veteran status. (A copy of your long form DD-214 may be required)
I am not a Veteran
I am a Veteran
I am a Disabled Veteran
Required Question
Agency
City of Norfolk
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