Job Information
City of Norfolk, Virginia Fiscal Manager II in Norfolk, Virginia
Fiscal Manager II
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Fiscal Manager II
Salary
$59,393.00 - $98,237.00 Annually
Location
Norfolk, VA
Job Type
Permanent Full-time
Job Number
12192
Department
Human Services
Division
Division of Social Services
Opening Date
06/25/2024
Closing Date
7/5/2024 11:59 PM Eastern
Description
Benefits
Questions
Description
The City of Norfolk’s Department of Human Services (NDHS) provides a wide range of essential services to its citizens. These services are crucial in supporting the wellbeing of the community and ensuring that all citizens have access to the resources they need. NDHS is committed to providing such comprehensive support to its citizens.
The Finance Unit within Administrations and Operations plays a pivotal role in the functioning of NDHS. Their responsibilities include:
Processing Accounts Payable and Receivable: This involves managing the agency’s debts and credits, ensuring timely payments and receipts.
Managing Funding: They are responsible for overseeing the agency’s financial resources, ensuring they are allocated and utilized efficiently.
Reporting: They provide necessary financial reports to local, state, and federal officials as required by the Virginia Department of Social Services and the City of Norfolk.
The selected candidate will perform the following duties:
Administers financial operations by ensuring timely processing of payments, approving purchase orders and requisitions, confirming the availability of funds, maintaining internal controls, and making improvements to enhance the efficiency of operations.
Oversees activities of departmental unit by supervising and coordinating investigations and agency collection efforts, providing guidance, maintaining public trust in program integrity.
Coordinates the development, preparation, and implementation of budgets by coordinating planning sessions, providing assistance with preparation, compiling and submitting it to the budget office, and updating and preparing status reports as needed.
Departmental Hiring Salary Range: $59,393- $68,301
Essential Functions
Essential functions include but are not limited to:
Oversees all Expenditure and Fiscal Encumbrance Accounting activities including invoice approval process, complex & high dollar program fiscal encumbrance monitoring process, Accounts Payable process, fiscal team centralized problem resolution and related internal controls processes for all areas of responsibility.
Provides advanced accounting technical support to accounts payable operations by performing timely and accurate review and approval of invoices and confirming the appropriateness of the line of accounting based on a detailed fiscal review in compliance with Federal/State/Local guidelines.
Oversees outstanding fiscal encumbrances to ensure effective and efficient expenditure budget management. Successfully performs and/or provides technical support of program year-end encumbrance closeout activities.
Prepares and approves journal entries and account analysis, as needed.
Assists in the development and successful implementation of the department’s internal controls that impact expenditures, encumbrances, financial asset security, and accounting policies and procedures to enhance the efficiency of operations.
Assists the preparation and implementation of the agency expenditure budget.
Provides technical assistance and makes recommendations for improvements.
Identifies Accounts Payable overpayments, prepares supporting documents, and initiates requests for re-payment.
Oversees and if needed, performs Accounts Payable problem resolution functions.
Researches and interprets accounting policy and Federal/State/Local program guidelines, conducts observations, and makes recommendations on operational issues.
Assists in identifying accounts payable cycle challenges, research/analyze data to resolve issues, identify and select alternatives to address outstanding issues, and implement solutions for improvement.
Oversees vendor/client inquiries regarding status of payments.
Provides information and/or documentation to outside auditors, federal/state/local government regulators, other agency stakeholders, as requested by management.
Acts as the Accounts Payable Record Retention representative who is responsible for accurate record retention in compliance with Federal/State/Local guidelines in Laserfiche.
Supervises, schedules, assigns, and evaluates subordinates.
Assist in the development of effective and efficient fiscal written processes, template forms, and procedures.
Education/Experience
Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent.
Three years experience.
Preferred Education/Experience:
Work requires knowledge of a specific vocational, financial, or technical nature. Knowledge is normally acquired through four years of college resulting in a bachelor’s degree in Business Administration, Accounting, Finance, or other business-related field is preferred.
Three (3) years or more as a lead accountant/fiscal experience.
Preferred working knowledge of accounts payable, budgets, and monitoring expenditures; as well as experience determining the monetary requirements needed for the fiscal year.
Must be proficient in using Microsoft Office programs, especially Excel and Word.
Additional Information & Requirements
Signing Bonus: This position is eligible for a one-time $5,000 signing bonus.
Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking.
Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization.
Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union.
Retirement
If you are hired October 5, 2010, or after to a position with City of Norfolk Retirement System benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.
If you are hired January 1, 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.
The Tuition Assistance Program is established to encourage employees toward continued self-development and education. Permanent full-time and permanent part-time classified, unclassified permanent, full-time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicant’s school of enrollment must be an accredited institution.
NOTE:
The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job type.
Non-City
Positions listed with a job type designation of "Non-City" are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions.
01
The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for specific experience being sought. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers. Please note that if you are invited to be interviewed by the department, your responses to the following questions may be subject to verification.
I understand and will answer the following supplemental questions completely and thoroughly.
02
Are you a current or previous City of Norfolk employee?
Yes - I am a current City of Norfolk Employee
Yes - I am a previous City of Norfolk Employee
No - I am not a previous or current City of Norfolk employee
03
If you were referred for this position by a current City of Norfolk employee, please provide the employee's full name, department, and job title. If not, please indicate by typing "N/A."
04
Please select the highest level of education you have completed.
Less than High School Diploma/GED
High School Diploma/GED
Some College (6 months or more)
Vocational/Technical Degree
Associate's Degree
Bachelor's Degree
Master's Degree or higher
05
How many years of experience do you have performing, administering, managing, and coordinating accounts payable financial operations?
No experience
Less than 1 year experience
1-2 years of experience
3-4 years of experience
5 or more years of experience
06
How many years of experience do you have in analyzing and reporting financial data?
No experience
Less that 1 year of experience
1-2 years of experience
3-4 years of experience
5 or more years of experience
07
Do you have 2 or more years of experience working with a large accounting software system such as Oracle/AFMS/Kinship?
Yes
No
08
If you answered "Yes", please provide the name of the accounting software that you have experience using. If you answered "No", type "N/A".
09
Do you have an advanced working knowledge of Microsoft Excel? (For the purpose of creating spreadsheets to analyze financial data and creating reports)
Yes
No
10
Do you have experience in governmental accounting with fiscal administrative oversight of Federal/State funded programs which require compliance with Federal/State/Local guidelines?
Yes
No
11
If you answered "Yes" to the previous question, please provide a detail explanation of your direct involvement with the fiscal administrative oversight of the Federal/State funded program(s) and the size of the program budget. If you do not have experience, please type N/A.
12
Do you have experience in reconciling accounts/grants?
Yes
No
13
Please provide the name, email address, and phone number of your current or most recent supervisor
14
Please provide an explanation of any periods of unemployment that are 30 days or longer. Indicate N/A if you have not experienced any periods of unemployment.
15
Please indicate your veteran status. (A copy of your long form DD-214 may be required)
I am not a Veteran
I am a Veteran
I am a Disabled Veteran
Required Question
Agency
City of Norfolk
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