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Posting Details

Working Title Business Office Manager

Position Number 00721A

Department STUDENT HEALTH SERVICE

Location Norfolk, VA

Type of Position Classified

Type of Job Full Time

EEO Category C Technicians

Job Description

To collaborate with the Student Health Services Director in financial planning and resource allocation, especially with respect to budget management; To provide managerial and analytical support to the Director in the overall efficient operation of the Student Health Services; To function as primary point of contact for verification of clinical credentials and other duties related to AAAHC accreditation.

Given the nature of the positions in Student Enrollment, Engagement, & Services that provide support to student services and/or student-centered programs, the employee occupying this position may be required to work during a university closing. There may be occasions where the employee will be asked to work during university closings as directed by his or her supervisor. These instances may include working from a remote location (i.e. telework, etc.).

Type of Recruitment

Knowledge, skills and abilities

Considerable knowledge of business administration and management principles. Working knowledge of information systems such as the University student information system (Banner or a similar program) and other computer programs such as Microsoft Office Products. Working knowledge of effective supervisory techniques. Demonstrated effective oral and written communication skills. Demonstrated ability to oversee a complex $4 million budget. Demonstrated ability to independently exercise judgment and independently interpret administrative policies and procedures such as those of the Student Health Service and the University. Demonstrated ability to manage human resources processes for a multi-disciplinary department, e.g. recruitment and search processes.

Special licenses, registration or certification

None

Education or training

None

Level and type of experience

Some experience managing an office. Some supervisory experience. Some experience monitoring, reconciling and forecasting revenues and expenditures for a complex budget. Some experience writing reports.

Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)

Some experience as an office manager in an ambulatory health care facility. Some experience designing and maintaining Web pages. Some experience with accreditation credentialing responsibilities. Graduation from a college or university with a major in Systems Management, Business Management, Business Administration, or related field, with an emphasis in budget management and management information systems, or computer applications; or an equivalent combination of training and experience indicating possession of the preceding knowledge, skills and abilities. Demonstrated ability to analyze and do initial troubleshooting for information systems such as the University student information system (Banner or similar program) and other computer applications. Some Banner experience. Higher education experience.

Conditions of Employment

Given the nature of the positions in Student Enrollment, Engagement, & Services that provide support to student services and/or student-centered programs, the employee occupying this position may be required to work during a university closing. There may be occasions where the employee will be asked to work during university closings as directed by his or her supervisor. These instances may include working from a remote location (i.e. telework, etc.).

This position is designated as sensitive. A fingerprint-based criminal history check will be required of the final candidate.

This is an open until filled recruitment. This recruitment may close after the five-day required posting period when a suitable pool of applicants has been generated.

Annual Salary/Hourly Rate Salary commensurate with education and experience

Posting Detail Information

Job Requisition Number S02761

Job Open To General Public

Open Date 09/30/2024

Close Date

Open Until Filled Yes

Special Instructions Summary

Please submit a cover letter and resume.

Criminal Background Check The final candidate is required to complete a criminal history check.

College Home Page

Department Home Page

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141.

Alternative Hiring Process

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.

To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.

To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor’s legal duty to furnish information.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Can you tell us about your experiences with budget projections?

(Open Ended Question)

Applicant Documents

Required Documents

• Resume

• Cover Letter/Letter of Application

  Optional Documents

• Yellow Layoff Form

• Blue Layoff Card

• AHP Letter