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Rutgers The State University Staff Assistant in Newark, New Jersey

Position Details

Position Information

Recruitment/Posting Title Staff Assistant
Job Category Staff & Executive - Healthcare - Administrative Services
Department NJMS-Neurosurgery
Overview
New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Staff Assistant for NJMS- Neurosurgery. This position provides administrative assistance to surgeon in accordance with the mission statement of the Department of Neurological Surgery. Duties include coordination of administrative tasks, scheduling, and coordination of patient care issues.

Among the key duties of this position are the following:
  • Responsible for providing administrative, analytical, computing and staff support for University Physician Associates Neurological Surgery.
  • Executes assignments and tasks requiring data collection, information gathering, analysis, data entry/retrieval, data base maintenance, and forms and graphics generation utilizing a variety of software packages.
  • Provide assistance in delivering patient care at the direction of assigned attending.
  • Assist maintaining the department's workload ensuring effective use of manpower and resources to assist in the smooth running of the department.
  • Acts as the focal point of communication for the assigned Attending and his/her team, confidentiality being the key issue at all times. In undertaking the role of staff assistant, the post holder will be required to initiate their own tasks and prioritize work.
  • Utilizes specific knowledge of medical terminology and hospital, clinic, or laboratory procedures, and otolaryngology billing for optimal reimbursement and is familiar with insurance rules, billing practices, and hospital or laboratory procedures.
  • Duties may include scheduling appointments, assisting the physician in coding for patient billing, and compiling and recording medical charts, reports, and correspondence.
Position Status Full Time
Hours Per Week
Daily Work Shift Day
Work Arrangement
FLSA Exempt
Grade 20S
Position Salary
Annual Minimum Salary 54750.000
Annual Mid Range Salary 65376.000
Annual Maximum Salary 77390.000
Standard Hours 37.50
Union Description HPAE, Local 5094
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications

Minimum Education and Experience
  • Bachelor's degree in Business Administration, Health Care Administration, or a related field plus three (3) years of progressively more responsible related professional and /or administrative experience in either the public or private sector, required.
  • Equivalent education, experience, and/or training may be substituted for the education requirements.
Certifications/Licenses
Required Knowledge, Skills, and Abilities


Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment
PHYSICAL DEMANDS: Standing, sitting, walking, talking and hearing and lifting equipment. No special vision requirements. Ability to exert or lift up to 25 lbs.
Special Conditions
Posting Details

Posting Number 24ST1416
Posting Open Date 06/10/2024
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Newark (RBHS)
City Newark
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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