Job Information
The Trustees of Columbia University in the City of New York Director of Academic Administration and Finance in New York, New York
- Job Type: Officer of Administration
- Regular/Temporary: Regular
- Hours Per Week: 35
- Salary Range: $105,000 - $130,000
Position Summary
The Department of Economics is committed to diversity, equity, and inclusion. The Department of Economics is ranked globally among top institutions for studying, conducting research, and teaching in the field of economics. The Department has played a prominent role in the development of economic thought, and it will continue to through its faculty, students, and contribute to a better understanding of economic activities and the elaboration of policy.
The Director of Academic Administration and Finance will report to the Chair. The incumbent is responsible for the organization and planning of the day-to-day academic and administrative activities of the department including financial management, personnel management, space management, and the provision of student and faculty services. The Director of Academic Administration and Finance assumes overall responsibility for the department's administrative budget and supervision of the instructional budget. In addition, the incumbent assumes overall responsibility for oversight of all projects in the department, including the department's gift accounts and grants and accounts connected with any special programs. The incumbent works closely with the EVP A&S Office and partners with other offices throughout the University.
Responsibilities
Academic/ Department Administration
- Responsible for the hiring, training, and supervising of the department's staff and working closely with the EVP A&S offices (HR Administration and EVP Finance and Budget Office) for the processing of documentation and administration of all faculty, staff, and student appointments; oversees faculty search activities; explains University benefits and policies.
- Oversees all international hires, coordinating with the International Students and Scholars Office (ISSO) in visas, visa renewals, housing, and related paperwork as well as assists faculty in immigration processing.
- Collaborates with the Chair and Academic Affairs Office to complete faculty searches, tenure and academic research appointments, and other academic administrative actions. Oversees the adjunct faculty appointment processing ensuring timely submissions to the Academic Affairs Office.
- Works with Chair in reviewing curricular planning; curriculum proposal; faculty teaching schedules and class times and room assignments; engages in planning new program initiatives and directs their implementation.
- Oversees all aspects of admissions and fellowship/assistant awards including contact with prospective students; advises students and oversees registration procedures.
- Oversees confidential student files and tracks student rankings, fellowship preferences, and awards.
- Oversees the administrative and human resources functions for the department including assisting the Chair in determining personnel, personnel recognition, recommendations, and addressing employee concerns.
- Demonstrates day-to-day leadership and guidance to staff by proactively managing and providing clear, timely, and University compliant solutions on a wide range of administrative and financial matters.
- Provides leadership in administrative affairs, including coaching supervisors, counseling employees, and providing forums for communication and conflict resolution as needed. Partners with EVP A&S Office to provide training and recommend employee development initiatives as needed.
- Collaborates with University offices and departments to oversee logistics for smooth operation of the department, including facility needs, maintenance, repair, and minor construction as needed.
Finance and Budget
- Provides strategic financial planning and forecasting to the Chair by capturing and analyzing data to use to inform financial decisions of the department. Advises and performs budgetary analysis and modeling to forecast future financial needs/ resources.
- Proactively works with University partners to drive greater efficiency through recommended process improvements.
- Provides oversight and directs the department's financial planning and accounting practices, maintains financial management reporting and control systems, monitors department expenses, and oversees compliance with University/affiliate policies, procedures, and regulations.
- Assumes overall responsibility for the department's administrative budget, including department's gift projects, discretionary projects, and pre & post-award grants and projects connected with any special programs.
- Responsible for conducting monthly projects reconciliation; oversees fellowship/assistant budget; responsible for preventing overdrafts; budget submission process and reports as needed; recommends level of spending, resolves financial problems.
- Provides guidance and direction to the finance team and works in collaboration with the EVP A&S Office to complete all year-end transactions for the department. Trains, mentors, and acts as a coach for new finance employees to perform transactions.
- Manages department budget exceeding ($10M).
- Performs special projects as needed.
Minimum Qualifications
- Bachelor's Degree required.
- Minimum of 5 Years of relevant experience.
Additional Position-Specific Qualifications
- Must have, or be able to acquire quickly, a detailed knowledge of University policies, procedures, and systems.
- Strong communication, interpersonal, and organizational skills required.
- Initiative, discretion, ability to establish priorities, ability to work under pressure and without supervision, and good independent judgment are required.
- Computer literacy and experience with electronic funds management are required.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Minimum Salary: 31200.00 Maximum Salary: 31200.00 Salary Unit: Yearly