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Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

VIS Techs - Hillsboro

Job Summary:

JOB SUMMARY

Oversees and assists in effective operations for the office through program implementation designated by leadership. Identifies areas needing process improvement and coordinates/assists with processes in the clinic. Ensures an organizational culture (both within and across departments) provides a safe, satisfying, and enriching environment for employees and provides a qualified, competent staff to meet patient needs. Ensures any quality assurance standards, programs, and procedures set forth are carried out within the department.

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KEY RESPONSIBILITIES

• Implements goals and objectives set for the department based on organizational policies, procedures, and goals

• Plan to achieve goals and establish priorities based on the goals

• Help staff understand, share, and support the vision of the Department and organization

• Initiate changes set forth by the organization

• Ensure the most effective operations of the department through program implementation set forth by the organization and leadership and coordinate/assist processes between departments

• Manage Department responsibility for coordinating, assisting and controlling the work and procedures

• Address problems and facilitate information exchange about programs, problems, etc.

• Investigate and communicate procedural problems and suggest alternative methods to solve those problems

• Review departmental policies, procedures and/or methods and orient staff

• Provide information to others (oral/written) to explain/clarify problems, issues, or requests; meet with other professional/technical personnel to determine causes of a specific problem

• Adjust work schedules or project priorities to meet emergencies or changing conditions

• Keep management informed of problems and concerns

• Conduct “brainstorming” sessions with staff or consultants to address specific problems or issues

• Analyze and evaluate ongoing department programs to identify areas where adjustments/improvements are needed; provide advice/consultation to others regarding problems; implement new initiatives

• Provide customer focused environment

• Ensure that the service standards established for the unit/area/department are met or exceeded

• Utilize customer satisfaction and best practices information to improve customer service and satisfaction

• Monitor performance against service standards and achieve defined standards for quality patient workflow

• Use patient/customer satisfaction data to assist/suggest ways to improve systems, processes, and outcomes

• Ensure an organizational culture (both within and across departments) that provides a safe, satisfying, and enriching environment for employees and provides a qualified, competent staff to meet patient needs

• Provide qualified competent staff by tracking projected staffing needs against qualification and competencies of current staff to identify any deficiencies to improve staffing levels

• Carry out staffing plan that ensures an adequate number of staff to meet patient needs with the appropriate skill mix. Ensures adequate staffing for each area daily

• Ensures that staff qualifications are consistent with job responsibilities. Verify for each employee or contracted personnel that, where relevant, education and training are consistent with applicable legal and regulatory requirements and company policy, that the individual is licensed, certified or registered, and that the individual’s knowledge and experience are appropriate for the job assignment

• Create an environment that encourages and supports self-development and learning for all staff through regular feedback

• Provide education, training and job expectations for each staff member based on the VIP Mission, workflow and team building concepts. Inform personnel of decisions involving hiring, promotions, terminations per company policies

• Participates in staff evaluations of tenured staff on at least an annual basis per company policies. Conducts 30/60/90 day evaluations of new hires and transfers per company and departmental policies

• Conduct monthly staff meetings to share essential information with staff and discuss current problems and future plans

• Evaluate workloads, priorities, and activity schedules to determine staffing requirements

• Ensure that all quality assurance standards, programs, and procedures set forth within department are carried out

• Conduct quality review as specified

• Ensure that defined quality standards are met with in area of responsibility

• Work with leadership on issues related to operations

• Ensure transfer of patient’s charts is done following company policy regarding TAT and accuracy

• Work with staff on high-risk financial situations related to insurance coverage for care provided

• Monitor reports to ensure departmental targets are met i.e., payroll, fax confirmation, call reminder results, cancelled & rescheduled appointments, errors/holds, monthly indicators

• Review methods of measuring accuracy of information gathered and entered registration system to ensure accurate billing and patient tracking for customer services, as well as reimbursement

TECHNICAL CAPABILITIES

Our Nursing Philosophy:

We believe highly skilled and specialized nursing care is essential to Vanderbilt University Medical Center’s mission of quality in patient care, education and research. We believe nursing is an applied art and science focused on helping people, families and communities reach excellent health and well-being.

As a Vanderbilt University Medical Center employee, you make a difference to our patients and their families by bringing compassion and care to those in need of hope and healing. Please see our current employee benefits offered:

• Affordable High Quality Health Plan Options

• Dental and /or vision plan

• 403 (b) retirement plan

• Paid Time off (flex PTO)

• Tuition Reimbursement and adoption assistance (maximums applied)

• Short-Long term disability

• Subsidized backup childcare

• And many more... Ask us about our current inpatient nursing supplemental Pay Program!

Achieve the Remarkable:

Learn more about VUMC Nursing:

• Nursing Careers : http://www.vumcnursingcareers.com/index.html

• Benefits : http://www.vumcnursingcareers.com/benefits.html

• Our Nursing Philosophy : http://www.vumcnursingcareers.com/philosophy.html

• Our Nursing Leadership : http://www.vumcnursingcareers.com/leadership.html

• Shared Governance : http://www.vumcnursingcareers.com/shared-governance.html

• Education& Professional Development : http://www.vumcnursingcareers.com/professional-development.html

• Life In Nashville : http://www.vumcnursingcareers.com/nashville.html

• VUMC Nursing : http://www.mc.vanderbilt.edu/root/vumc.php?site=vanderbilt-nursing

Core Accountabilities:

• Organizational Impact: Plans and sets day-to-day objectives for the team that have a direct effect on the results of the department or area that the job is in. * Problem Solving/ Complexity of work: Resolves technical and operational problems within provided guideline. * Breadth of Knowledge: Applies advanced subject matter knowledge within a specific technical area and basic management knowledge to support the team. * Team Interaction: Leads/supervises a unit within a department or a small department. Typically without budget or hire/fire authority. Role is typically a 'working' supervisor.

Core Capabilities :

Supporting Colleagues: - Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas. - Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships. - Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences.Delivering Excellent Services: - Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them. - Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions. - Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness.Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly. - Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure. - Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area. - Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation: - Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches. - Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges. - Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

Responsibilities:

Certifications:

LIC-Registered Nurse - Licensure-Others

Work Experience:

Relevant Work Experience

Experience Level:

2 years

Education:

High School Diploma or GED

Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled