Job Information
Central Michigan University Executive Secretary in Mount Pleasant, Michigan
EXECUTIVE SECRETARY
Position Number: S-3362
Position Summary:
Responsible for assisting the Director of Operations & Budget as well as the Senior Director of Planned Giving.
Required Qualifications:
High school diploma or GED . Four years of qualifying experience or a combination of education and experience that equates to four years. Experience with Microsoft Word. Customer service experience. Spreadsheet and/or database experience. Organizational skills with strong attention to detail. Demonstrated positive interpersonal skills. Effective verbal and written communication skills. Ability to project a positive attitude. Ability to manage multiple projects and meet deadlines with accurate results. Ability to compose, proofread and edit correspondence. Ability to perform the essential functions of the position with or without reasonable accommodation.
Preferred Qualifications:
Knowledge of specific software programs and/or mainframe/systems skills may be desired by the hiring department. (i.e. Excel, Access, SAP ). Demonstrated ability to design/maintain web pages may be desired.
Duties & Responsibilities:
Serves as a point of contact to assist with questions for donors, deans, chairpersons, and various other CMU departments. Prepares endowments and naming opportunities to be presented to the CMU Board of Trustees for approval via the VP of Advancement, including sending confirmation to donors and departments after BOT meeting. Provides President's Office with necessary Advancement-related materials for BOT meetings. Uses DocuSign for signatures for Advancement endowment agreements and other vital agreements. Works closely with Stewardship & Donor Relations as well as the Office of Scholarships and Financial Aid, and Accounting Services. Coordinates meetings and calendars. Approves payroll for all Advancement employees and students, including FMLA cases. Monthly expense report reconciliations (PNC ). Reconciles cost centers for Advancement Operations & Budget, VP, payroll, and work study. Works with Pledgemine software in order to have pledge cards sent to donors from phonathon program. Works closely with the assistant to the VP of Advancement on many projects, including Advancement Board and other projects as needed. Performs database maintenance for planned gifts, gift annuities, life insurance policies and endowments. Coordinates planned giving advertisements for Centralight magazine. Assists Development Officers in the maintenance of planned gifts and disbursement of new/changing information sent to interested parties at CMU . Includes use of Crescendo software. Attends CMU functions such as the Scholarship & Endowment Celebration and Advancement Board as a representative of Advancement and provides administrative support as needed. Provides back-up administrative support to the VP of Advancement as needed.
Supervision Exercised:
None.
Employee Group: Office Professional
Staff Pay Level: 6
Pay Range: $16.00 - 23.87 per hour; estimated starting range $16.00 - 19.00
Department: Operations & Gift Administration
Position Status: Regular
Position End Date:
Employment Status: Full-Time
FTE: 1.00
Position Type: 12 month
Weekly Work Schedule: Monday-Friday 8:00am - 5:00pm
Location: 1200 S Franklin St, Mt Pleasant, Michigan, 48859
Open Until Filled: Yes
Message to Applicants:
Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university com