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COORDINATOR/FINANCE & CLINICAL SERVICES/CMED

Position Number: S-3381

Position Summary:

The Coordinator of Finance and Clinical Services supports the financial and clinical operations for the College of Medicine (CMED ). Duties are broad, varied, and complex, requiring a high degree of autonomy. Responsibilities in this role require the incumbent to be technologically proficient, possess organizational skills, and to be detail/process oriented. This position has a dual reporting role to the Assistant Dean of Finance and to the Manager of Clinical Trial Finance. 

Required Qualifications:

Bachelor's degree, or equivalent combination of education and experience in administration, accounting, finance, or healthcare related fields. Experience with Microsoft Word and Excel. Organizational skills with strong attention to detail. Demonstrated positive interpersonal skills. Effective verbal and written communication skills. Ability to manage multiple projects and meet deadlines with accurate results. Ability to perform the essential functions of the position, with or without reasonable accommodation. 

Preferred Qualifications:

Familiarity with project management processes, SAP and Microsoft 365. Demonstrated experience working with financial and confidential records. Experience working in research administration and clinical trial management. Advanced Excel skills (pivot tables, functions, formulas, formatting). 

Duties & Responsibilities:

Prepares and processes monthly receivables between CMED and affiliation contracts. Serves as department point of contact for Professional Development funds distribution and policy compliance. Tracks payroll distribution to cost centers and sponsored projects and works with Faculty and Staff Affairs and CMED staff to make appropriate adjustments. Makes appropriate purchases using an assigned purchasing card, utilizing on-line purchasing as required. Acts as the primary contact for the CMED and NBME account. Processes invoices/emails with the AP office and monitors account balances with the Assessment/Evaluation department. Reviews staff travel and expense reports prior to submission for reimbursement. Monitors, tracks, and reports College of Medicine equipment inventories. Coordinates, prepares, tracks, and processes payments for College of Medicine expenses, reimbursement vouchers, and invoices. Prepares account reconciliation reports maintained by CMED Finance as assigned. Creates and monitors I/O usage for CMED departments to ensure appropriate reporting. Acts as primary point of contact for CMED . Assists with the preparation of various invoices for payments from Independent Contracts for CMED . Serves as contact for CMED faculty and staff for all questions and advice related to SAP and CMU business policies. Monitors CMED's GL 6930000 account and processes entries as needed to stay compliant with CMU Accounting Services. Monitors scheduling of staff benefit time reporting and identifies compliance issues. Tracks the approval and auditing of timeclock entries in Timeclock+ for the department. Provides assistance and serves as the backup administrator for the Physician Payment Adjustor Program (PPAP ) and the Specialty Access Network Fee Program (SNAF ) programs. Provides various training sessions for various departmental processes, including, but not limited to, SAP , TCP , credit card, and cost center reconciliation. Provides support for the clinical operations budget with loading into SAP and reconciliation. Provides data entry support for reporting out of SAP and EPIC . Processes clinic POs and AP payments. Assists with capital requisitions, processing, and transactions for clinical operations. Tracks contractual agreements, renewal dates, and ensures proper processing.