Job Information
City of Mishawaka Special Events Program Assistant in Mishawaka, Indiana
JOB TITLE: Special Events Program Assistant
DEPARTMENT: Parks Department SALARY: $13.50 - $14.00 per hour HOURS:Various
DEFINITION:
The Special Events Program Assistant is responsible for assisting with promotion, development, and execution of Mishawaka Parks and Recreations special events and activities. This position is responsible for assisting in representing the Parks Department at Park functions. The ideal candidate possesses a strong work ethic, the capacity to prioritize tasks and work on a variety of projects with competing deadlines. Candidates should have the ability be adaptable to new situations, ideas, and challenges, and must be able to take initiative and work proactively. Must be self-motivated and work well as part of a supportive team. This position is a part-time position with flexible work hours; the work schedule depends on need - events, activities, promotions, etc.
ESSENTIAL FUNCTIONS OF THE JOB:
MUST be able to work all previously scheduled event dates.
Assists with the implementation of events
Assists with set up and break down for events and programs
Assists Special Events and Activities Director as needed
Uses knowledge in relevant field to suggest improvements to current special events
Promote and advertise programs and events
Answer telephone, direct calls, relay information to callers, vendors, volunteers, etc.
Make phone contacts to secure program volunteers
Foster and grow relationships with local businesses and organizations
Assists in the organization of Parks materials and storage areas
Work evenings and weekends as needed
ADDITIONAL EXAMPLES OF WORK PERFORMED
Assists in the Parks Program office as needed.
Able to distribute materials and instructions as needed.
Responsibly represents the Parks department and City of Mishawaka.
REPORTING RELATIONSHIPS:
Reports directly to and has regular communication with Special Events and Activities Director.
Assists Special Events and Activities Director with events and activities.
EQUIPMENT USED:
Due to the structure of the facility work force, aside from the administrative tasks, the Assistant must be fully capable of operating the following equipment: -Hand tools -Low-speed vehicles such as golf carts or gators
-Office Equipment -Mechanical Equipment
PHYSICAL REQUIREMENTS:
Reach with hands and arms
Use hands to operate tools or controls
Sit, climb, balance, stoop, crouch
Frequently lift or move 50 pounds
Talk and hear
Occasionally lift or move 100 pounds
Lift and move objects without assistance
ENVIRONMENTAL/WORKING CONDITIONS:
In general, we are exposed to varied temperatures and weather conditions. Equal proportion of time spent indoors and outdoors. Outdoor work depends on weather conditions. Flexible schedule required. Must be able to work early mornings, nights, weekends and holidays. Must be able to work all previously scheduled event dates at the time of hiring. Off-season hours are minimal.
REQUIRED KNOWLEDGE AND ABILITIES:
Must be proactive and able to work independently
Must possess good public relations, communications, reading and writing skills.
Ability to develop long-range plans and to accurately evaluate work accomplished.
Ability to establish and maintain professional working relationships with employees, coworkers and public.
Must accept supervision and responsibility.
Excellent digital literacy skills. Must be proficient in utilizing all forms of social media, as well as platforms such as Canva, Sling, etc.
QUALIFICATIONS:
A degree-seeking or earning student interested in learning on the job training relating to the field of tourism, events management, leisure studies, recreation, communication, psychology, sociology, environmental studies, or a related field
Proven experience to lead, manage programs, and volunteers.
Strong oral and written communic tion skills required
Valid drivers license
First Aid, CPR, AED Certification-Adult and Child
APPLICATION:
Resumes/applications may be submitted via email, fax, regular mail, or in person to: Mail: Human Resources City of Mishawaka 100 Lincolnway West Mishawaka, Indiana 46544 Fax: (574) 254-0197 Email:[humanresources@mishawaka.in.gov]{target="_blank"}
To apply for this job email your completed application to[humanresources@mishawaka.in.gov]{target="_blank"}