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Apply for Job Job ID362125 LocationTwin Cities Job FamilyLR-Clerical Full/Part TimeFull-Time Regular/TemporaryRegular Job Code1826 Employee ClassAFSCME Unit 6 - Clerical Add to Favorite Jobs Email this Job About the Job Office Specialist - Fisheries, Wildlife and Conservation Biology Fisheries, Wildlife and Conservation Biology seeks office support to help with our growing academic and research needs! We seek an individual who has general office administrative skills, and are excited to welcome you to our department. The position is new to the department, and is being hired in a temporary capacity with the intention to become a continuing position depending on performance, available funding and department needs. Position responsibilities include: General Department Support - 50% This position will be responsible for the front of the house in terms of cleanliness and organization. Some of the tasks included in front of the house monitoring include: * Auditing department mail boxes as needed, and updating. * Auditing department contact list as needed and updating. * Auditing the current department keys, and organizing the keys. * Checking out and receiving keys following a departmental process. * Triaging packages and informing department contacts when packages arrive. * Answer the department phone and transfer to the appropriate contact. * Unlock department doors and lock department doors for business hours. * Support scheduling of FWCB Conference room 135 in partnership with other FWCB office staff. * Photocopying, faxing and scanning. * Sort and send mail and packages as needed or requested. * Replenish office supplies * Arrange meetings and schedule appointments for department head. * Greet and direct visitors; respond to requests. * Maintain cleanliness in the main office areas. Department Administrator Support - 25% * Entering information into a spreadsheet. * Mail merging information into department letters, saving letters following a specific naming convention and adhering to deadlines. Assisting with special projects and general office support - 25% The department and department leadership often have support needs for small one-time projects that can include, but are not limited to: * Partnering with current department staff on department projects as needed. Assisting with a front office project to redesign our entrance space, directed by the department head, managed by the administrative director. * Other duties as assigned. Qualifications Required qualifications: High School diploma Two years of office/administrative experience Training and education may be substituted for some experience. Computer experience required. Microsoft Office Suite Experience to include Microsoft Word and Excel Benefits Working at the University At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work. The University also offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) opportunity Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost Employee Transit Pass with free or reduced rates in the Twin Cities metro area Please visit the Office of Human Resources website for more information regarding benefits. How To Apply Applications must be submitted online. To be considered for this position, please click the Ap ly button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647. Diversity Employment Requirements Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment. About the U of M The University of Minnesota, Twin Cities (UMTC) The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations. At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022). The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.