Military Spouse Connection Jobs

Apply for Job Job ID361701 LocationTwin Cities Job FamilyAdministration-General Full/Part TimeFull-Time Regular/TemporaryRegular Job Code7208A2 Employee ClassCivil Service Add to Favorite Jobs Email this Job About the Job The Department of Laboratory Medicine and Pathology within the Medical School is seeking a motivated Administrative Supervisor to help support the operational excellence of a dynamic and growing department. The position works independently and in partnership with other department administrative leaders and is responsible for carrying out administrative and operational job functions by being both strategic and detail-oriented; effectively prioritizing work; anticipating potential problems and developing creative solutions; exercising independent judgment with discretion and building constructive relationships with faculty and staff. This position will be performed in a hybrid work environment, 2-3 days in the office. The supervisor will determine the appropriate balance that meets the needs of the department. The work location is in the Mayo Building on the East Bank. Comp range: $28.35 - 33.65/hr Responsibilities: Administrative project support (40%) Assist with facilitating department projects as assigned which may include, but are not limited to: Promotion and Tenure process Faculty mentoring program Annual faculty evaluations Faculty recruitment Faculty and staff onboarding Faculty activity database maintenance and reporting (Works) Part A time reporting collection Collaborate with team members on department event planning Departmental research support request processes Identify opportunities for leveraging technology to improve operations, workflows and processes Ad hoc projects as assigned Administrative Support Supervision (40%) Supervise and direct the work of division administrative professional staff Delegate, assign, and monitor tasks and duties of the team Work with division leaders, faculty, and staff to identify needs, obstacles, and issues, as well as potential solutions, troubleshoot and identify resolutions Assist with developing, designing, and documenting effective administrative and operational workflows, systems and job aides Conduct analysis and make recommendations to improve efficiencies and effectiveness of business operations to best align with the department and division goals Guide work prioritization Cultivate a deeper bench knowledge of administrative professional staff knowledge, skills, abilities and interests Foster clear and consistent communication Lead and motivate staff to achieve high levels of productivity, quality and goal accomplishment Create a positive, engaged, team-oriented working environment Faculty administrative support (20%) Provide independent administrative support in a fast-paced environment with many competing demands that require initiative and the ability to quickly adapt to short deadlines and last minute requests Effectively manage time and scheduling needs of assigned faculty Provide direct administrative support to Vice Chair for Translational Research Serve as a Chromeriver delegate for faculty expense reimbursements Provide purchasing support as needed Maintain current knowledge of relevant University purchasing processes and policies Build and maintain excellent relationships and communications with faculty members and staff associated with the department and divisions Maintain current knowledge of relevant institutional policies, practices and processes regarding faculty, academic affairs, purchasing and operations Provide administrative support to department DEI committee Other projects as assigned Qualifications All required qualifications must be documented on your application material(s). Required Qualifications BA/BS with at least 2 years of experience or a combination of related education and work experience to equal six years; position involves comparing, verifying, and reconciling data to help the department achieve overall objectives. Su ervisory and management experience (staff level) Excellent verbal and written communication, organizational, time management and problem-solving skills Experience independently managing administrative projects, performing complex, detail-oriented tasks, and setting priorities Microsoft Office Suite and Google Workspace proficiency Must be able to work independently as well as with a team Must be able to prioritize work while maintaining flexibility for timelines, deadlines, and urgency of specific tasks Preferred Qualifications Administrative experience working in an academic or research setting Ability to leverage software technology to advance office operations Strong technical and project management skills Experience with designing operational workflows to ensure efficiency and effectiveness Experience with EFS financial system, Chromeriver, University purchasing familiarity Benefits Working at the University At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work. The University also offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) opportunity Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost Please visit the Office of Human Resources website for more information regarding benefits. How To Apply Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647. Diversity Employment Requirements Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment. About the U of M The University of Minnesota, Twin Cities (UMTC) The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.