Job Information
Vermont Community Foundation Accounts Payable & Payroll Specialist in Middlebury, Vermont
This job was posted by https://www.vermontjoblink.com : For more information, please see: https://www.vermontjoblink.com/jobs/1169624
Job Title: Accounts Payable and Payroll Specialist
Department: Finance
Reports to: Controller
Effective Date: July 2024
Pay Range: \$24.00 - \$26.00 per hour
Working at the Vermont Community Foundation
For more than 35 years, the Vermont Community Foundation has served Vermonters and their families
through philanthropy and building stronger communities. Our missionBetter Together: inspiring giving
and bringing together people and resources to make a difference in Vermontprovides the bedrock for
our workplace culture. Our employees are passionate about making a difference every day. We
approach our work with curiosity, respect, and integrity and believe in collaboration, equity, and
diversity. When you join our team, your work will matter.
Position Summary:
The accounts payable (AP) and payroll specialist will work with team members on all activities related to
AP and payroll. This position will need strong communication skills to work with a wide range of
vendors, grantees, and employees across the organization at all levels. This position also requires a high
level of attention to detail, discretion, and some analytical ability to troubleshoot.
Essential Functions:
Accounts Payable
Invoice entry of AP invoices
Review and reconcile vendor statements
Review reimbursement expense reports and work with employees at all levels to ensure
proper documentation is received
Review credit card transactions and work with employees at all levels to ensure proper
documentation is received
Order and cancel credit cards as needed
Reconcile General Ledger accounts on a regular basis, as assigned
Ensure W9s are received from all new vendors
Process 1099s at year-end ensuring accuracy of information
Identify ways to improve processes related to accounts payable
Ensure vendors/transactions are accurately coded as 1099 able when necessary
Set up new vendors
Assist with audit and special projects as necessary
Issue payments to vendors and grantees as informed by the company calendar
Review supporting documentation regarding grants as supplied by involved departments
Provide technical support for SAP Concur
Deposit checks weekly
Payroll
Work with Senior Payroll and Benefits Specialist to process biweekly payrolls for three different
organizations.
Carry out appropriate prorations and calculations for payroll changes
Interact with employees on completing timecards in a timely way
Help troubleshoot payroll discrepancies as needed
Essential Skills and Experience
Work Experience in bookkeeping or accounting role
Experience with payroll a plus
Experience with payroll services a plus, especially Paylocity
Proficiency in Concur and Microsoft Suite preferred
Ability to maintain confidentiality
Ability to interact well with coworkers and department managers
Ability to communicate effectively with vendors
Excellent attention to detail, with interest in problem solving
Excellent organizational skills and attention to detail
Ability to work in a fast-paced environment
Self-motivated, willingness to be available for assignments as they arise
Collaborative work style
Ability to prioritize and ask clarifying questions when needed
Location: This position may be hybrid with a minimum of 2 days per week in-person at our Middlebury
office.
Instructions for Applying
To apply, please send a cover letter and resume to: careers@vermontcf.org. Applications will be
accepted until the position is filled.
The Vermont Community Foundation is an equal employment opportunity employer. Employment
decisions are based on merit and business needs, and not on race, color, ancestry, religion, gender,
gender ident ity, sex, age, marital or civil union status, national origin, ancestry, sexual orientation, place
of birth, citizenship, military or veteran status, HIV status, genetic information, disability, or any other
legally protected status as defined and required by state and federal laws.
- Essential Skills and Experience