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Summary This position is located with the Bureau of Indian Affairs, Eastern Oklahoma Region in Miami, Oklahoma. NOTE: TRAVEL AND RELOCATION EXPENSES WILL NOT BE AUTHORIZED. ANY RELOCATION EXPENSES ASSOCIATED WITH REPORTING FOR DUTY WILL BE THE RESPONSIBILITY OF THE SELECTED EMPLOYEE. Responsibilities Incumbent is responsible for providing assistance with all aspects of Court administration in discharging all court functions and procedures for the day-to-day operations of the CFR Court. Responsible for filing of all court documents received for action in the court, consisting of formal complaints, petitions, answers, motions and other pleadings and documents for proceedings before the court. Maintains court documents/records of all court proceedings. Encodes cases into the data base software system. Attends court hearings, takes, and maintains recorded and written court minutes of court proceedings, maintaining all books of recordings, tapes of court sessions and records of testimony filed with the court. Prepares court room and assists magistrate in all court sessions, making necessary facility accommodations, regulations and policies affecting the operation of the court and tribes within the Region. Maintains court calendar and scheduling of cases for hearings and assembles and arranges case files and documents for hearing and court appearances. Serves as the Court of Clerk for the Court of Indian Appeals. Records and processes all appeals received for action. Requirements Conditions of Employment Qualifications EXPERIENCE AND EDUCATION REQUIREMENTS: (OPM Operating Manual, Qualification Standards for Clerical and Administrative Support Positions, GS-0986). GS-5: 1 year of full-time specialized experience equivalent to the GS-4 grade level in the Federal Service (obtained in either the public or private sector), including assisting with filing of court documents, maintaining documents and court records and distributing documents; encoding cases into database system, maintaining court calendar, scheduling of court cases, receiving calls and visitors, providing assistance as appropriate, collection of filing fees, serving as a notary public. OR 4 years of successfully completed education above the high school level in any field at an accredited business, secretarial or technical school, junior college, college, or university. (One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.) GS-6: 1 year of specialized experience equivalent to the GS-5 grade level in the Federal Service (obtained in either the public or private sector), including assisting with filing of court documents, analyzing, reviewing, and preparing court documents through in-depth research of legal materials; reviewing and accepting legal documents for correct conformity and timeliness, annotating files and recording for receipt; maintaining court records and distributing documents; encoding cases into database system, maintaining court calendar, scheduling of court cases, receiving calls and visitors, providing assistance as appropriate, collection of filing fees, serving as a notary public. GS-7: 1 year of specialized experience equivalent to the GS-6 grade level in the Federal Service (obtained in either he public or private sector), including providing assistance to a Court of Indian Offenses, reviewing and encoding of legal documents and court cases in relation to filing of complaints, petitions, answers, motions, minutes, preparing courtroom and attending court hearings, maintaining of court documents/records of all court proceedings, including analyzing, reviewing, and preparing court documents through in-depth research of legal materials; reviewing and accepting legal documents for correct conformity and timeliness, annotating files and recording for receipt; taking and maintaining written court minutes; utilizing automated database software for encoding of cases; maintaining court calendar, scheduling of cases for hearing and preparing dockets; receiving calls and visitors, providing assistance as appropriate; preparing, certifying and mailing of court orders, judgments, notice of hearings, summons and other documents incidental to the functions of the court; accepting payments of filing fees, court costs, fines, and bonds; serving as a notary public; recording and processing of appeals. SPECIALIZED EXPERIENCE: Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position and is typically in or related to the position to be filled. All qualification requirements must be met by the closing date of this announcement. Merit Promotion candidates must also meet time-in-grade requirements by the announcement closing date. Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (title 25, USC Section 472). Additional selections may be made from this announcement if identical vacancies occur in the same location within 90 days from the closing date. Education If you are qualifying based on your education, you MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement. If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society. One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study. If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education which shows the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: FOREIGN EDUCATION Additional Information All new hires earn the beginning salary of their pay grade (Step 1). See 2024 Salary Tables here and select the duty station from the Miami, Oklahoma to choose the appropriate pay chart. If no specific chart is listed for this geographic location, see the "rest of U.S." chart. The full performance level of this position is GS-7. Promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. A career ladder promotion is at the discretion of management, and in no way guaranteed. TELEWORK: Indian Affairs has determined that the duties of the position are suitable for telework and the selectee may be allowed to telework with supervisor approval. As an incidental motor vehicle operator position, you may be required to operate a government-owned or leased motor vehicle in the performance of duties; therefore, a valid driver's license is required and be able to meet the safe driving requirements of the Bureau of Indian Affairs (25 IAM 4 Motor Vehicle Safety Program). Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 85 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: http://www.opm.gov/rif/employee_guides/career_transition.asp . Certain candidates may be eligible to apply under a special hiring authority including those for disabled individuals, Peace Corps employees, Foreign Service employees, veterans, etc. For more information, visit the following OPM websites: USAJOBS Information Center: https://www.usajobs.gov/Help/; Vets Info Guide: http://www.fedshirevets.gov/. Former Federal Employees are required to indicate whether they received a Voluntary Separation Incentive Payment (VSIP) buyout in their previous employment with the Federal government, and are required to submit a copy of the applicable Notification of Personnel Action (SF-50) regarding the VSIP. Most individuals who accept reemployment with the Federal government within 5 years of receiving the VSIP amount, must repay the gross amount of the separation pay prior to reemployment.