Job Information
COARC Administrative Assistant to Transportation and Maintenance in Mellenville, New York
16.00 per hour Bi-weekly pay checks | Until Filled (EST) | Mellenville, NY, USA | Hourly | Full Time
Administrative Assistant to Transportation and Maintenance
Hudson (Mellenville), NY
Bring your Heart to Coarc
Coarc offers the chance to have a fulfilling career, with numerous opportunities to make a REAL difference in the lives of the people we support.
Hours : Monday-Friday 7am-3:30pm (flexibility with start/end times)
Pay Rate : $16.00 per hour
Join our Team and you will be amazed at the relationships you create.
GENERAL PURPOSE OF JOB :
Support the Agency's mission and goals by providing direct support to Maintenance and Transportation departments. The Administrative Assistant will be expected to initiate, implement/maintain efficient and effective office operations and systems.
They will perform in a manner that promotes cooperation with others by consistently demonstrating a positive attitude, remaining open and adaptable to change, by following through on all requests, and focusing on productivity.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Ensure Coarc's buildings, grounds, and equipment are safe and in proper working order, notifying a supervisor of any items needing repair or attention.
Work safely at all times. Perform all duties in a manner that is productive, positive, cooperative, flexible, and promotes the goals of the department and Agency.
Provide support to the Maintenance Department by:
Preparing and executing purchase orders, tracking bid solicitations, completing bid tally sheets, and completing construction paperwork.
Order supplies and materials for the department. Maintain an appropriate inventory of forms and office supplies.
Maintaining an organized, accessible and complete filing system for all maintenance paperwork and drawings.
Compiling and tracking reports in waste water treatment plant, water treatment systems, and building inspections.
Typing, creating forms and templates, answer and routing calls, taking messages, and taking meeting minutes.
Scheduling vendors for routine work such as fire inspections and sprinkler inspections.
Inputting and updating department training files, scheduling training as necessary to keep all department personal current. Scheduling training for new hires before probation period is up.
Scheduling vendors for routine work such as fire inspections and sprinkler inspections.
Inputting and updating department files, scheduling training for new hires before probation period is up.
Reading and interpreting drawings, manuals, and schematics for buildings and equipment as needed.
Provide support to the Transportation Department by:
Ordering supplies and material for the department
Assisting the Transportation Manager by filling in as necessary to coordinating bus pick-ups and drop-offs, answer phones, routing calls, and taking messages, as well as communicating over 2-way radio.
Preparing reports as requested
Assisting in the coordination of transportation cancellations and early closings
Inputting and updating department training files, scheduling training as necessary to keep all department personal current. Scheduling training for new hires before probation period is up
Participate in in-house and outside trainings as required or deemed necessary
REQUIREMENTS :
High School Diploma or GED (now called TASC)
2 years office experience performing simultaneous tasks in busy office environment or related experience and/or training
Exceptional written, communication, and computer skills- experience in E-mail, Word, Excel, access software programs
A valid driver's license.
Ability to be certified in all required trainings.
Lift 10 pounds regularly, occasionally required to lift up to 25 pounds.
GENEROUS BENEFITS OFFERED:
We have excellent benefits (health, dental vision), paid training and plenty of paid time off.
Do you have outstanding student loans, and are you interested in student loan forgiveness? Coarc is considered a qualified employer under the Public Service Loan Forgiveness (PSLF) Program.
Please visit our website at www.coarc.org for Coarc job openings and to complete an application online.
For more information, feel free to contact:
Jamie Budai at: jamieb@coarc.org or 518-672-4451 ext. 2141
Mikki Kay at: mikkik@coarc.org or 518-672-4451 ext. 2143
Equal Opportunity Employer