Military Spouse Connection Jobs

Employment Type:

Full time

Shift:

Description:

Provide GME support as the Transplant residency coordinator, support all GME programs as admin and support one DOS faculty division.

Administrative Faculty Support

• Independently performs high level technical and administrative work supporting the division or unit.

• Manages calendar; sets meeting priorities; identifies objectives of meetings and identifies materials needed for meeting; exercises judgment to ensure appropriate parties attend meeting.

• Creates/maintains call schedule including updating faculty calendars and SPOKWebX

• Screens incoming email, mail and telephone calls to assign priority, route as needed, identify additional resources needed to address and/or respond to the communication.

• Independently plans and executes events, activities, and meetings.

• Assists Division Director with creation, preparation, and distribution of materials to be presented to all levels of Faculty.

• Reads, researches, and routes correspondence while maintaining security and confidentiality of highly sensitive information.

• Develops and maintains relationships with all internal and external customers including patients, providers, residents, and staff

• Creates and revises systems and procedures by analyzing operating practices, record-keeping systems, forms control, supplies inventory, and office layout. Implements changes independently for areas of responsibility.

• Maintains faculty’s vacation, education, and sick day calendar.

• Creates, writes, edits and posts articles, news, and program summaries for department Newsletter

• May perform other duties as assigned.

.3 GME Admin Support

• Serves as a project manager for a variety of special projects; (annual education workshop) conducts special studies and analyses and makes recommendations to resolve organizational, procedural and system problems.

• Serves as the coordinator for up to 10 endowed/visiting lectures per year, correspondence with lecturer, all travel arrangements/reimbursements, local accommodations (hotel, meals), agenda for onsite visit with Faculty and residents, announcements/invitation

• Supports Program Directors to create/coordinate, annual department education calendar/M&M, including reservation of rooms, works with committee when unexpected conflicts arise to ensure required education rescheduled

• Requests/provides QR codes/CME codes for attendance, tracks attendance, informs DA of Faculty/resident attendance issues

• Maintains/updates LUMC GME site for all programs

• Assists in the coordination, implementation of residency interview days for all programs

• May perform other duties as assigned.

GME Support

.2 Transplant Residency Coordinator

• ACCREDITATION – Knows and applies concepts of accreditation to regular program functions. Serves as expert in accreditation standards specific to the specialty supported. Regularly reviews accreditation requirements. Researches best practices for the discipline through regular review of the accrediting body documentation and on-line networking. Maintains essential accreditation documents (including program and resident-specific files) and coordinates necessary review functions required for continued accreditation.

• NEW RESIDENTS – Ensures all necessary paperwork related to new trainee licensure, contracts and work authorization is complete, orders necessary equipment such as lab coats and pagers, and assists in overall orientation of new residents. Facilitates resident completion of all institutional requirements for employment.

• TRAINING PROGRAM - Schedules and completes required paperwork for all resident/fellow clinical rotations (including off-site and interdepartmental rotations) and training program related conferences. Maintains electronic database of all clinical rotation (via E-Value), clinic and call information. Ensures the accuracy of all clinical assignments for compliance with Medicare scrutiny. Ensures the availability of all rotation-specific goals and objectives, and records of didactic sessions. Coordinates the evaluation process by tracking the assignment, release and completion of evaluations.

• COMMUNICATION – Collaborates once weekly with program director and once weekly with manager. Gathers information for and assists in the production of program informational materials such as training materials, manuals, and program addendum for off-site rotations. Serves as liaison to central office of Graduate Medical Education for gathering and supplying a variety of program-specific information.

• REPORTING - Gathers and maintains data in a variety of electronic formats to produce reports and supply requested information such as clinical rotations, evaluations, and documentation gathering for internal and accreditation reviews. Also provide annual reporting required by AAMC-administered GME Track, ACGME-administered WebADS, FREIDA and other discipline-specific programs

• COMPLIANCE - Processes and ensures that employment agreements, licensure and work authorization are current and appropriate. Facilitates necessary communication and coordination to ensure compliance with all mandatory training and reporting.

• LICENSURE AND WORK AUTHORIZATION - Processes and ensures ongoing validity of licensure and work authorization. Engages in contract renewal

• PROJECTS - Supports and participates in ad hoc projects, reporting, and development as needed on behalf of department and/or graduate medical education function.

Minimum Education:

Required: Administrative/technical background acquired via completion of 2 - 3 years of college

Preferred: Bachelors Degree OR equivalent training acquired via work experience or education

Specify Degree(s): Successful completion of basic college coursework is preferred.

Minimum Experience:

Required: 3-5 years of previous job-related experience

Preferred: 6-10 years of previous job-related experience

Computer Skills:

Required: Excel, Power Point, Word

Preferred: Access, EPIC, Kronos, Lawson

Our Commitment to Diversity and Inclusion

Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do. Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve. Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.

Our Commitment to Diversity and Inclusion

Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.

Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.

EOE including disability/veteran