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Job Description

Responsibilities

• Providing support with project budgets and change orders

• Assisting with review, routing, and execution of client contracts and change orders

• Completing project setup forms for new projects based on the client contract, budget, and work breakdown structure.

• Reviewing project charges and coordinating corrections with project accountants to facilitate timely and accurate client invoicing, as directed by the project manager

• Preparing subcontracts and task orders as requested by the project manager

• Coding and routing sub-consultant invoices for approval, tracking sub-consultant budgets

• Preparing various detailed project financial reports in Excel, as needed

• Providing various financial and contract-related reporting to the project team and clients

• Supporting Project Controls Leads with other duties as required

• Assisting Project Manager with follow-up on past-due invoices

• Assisting with Certificate of Insurance requests

• Tracking and updating opportunities in Stantec’s CRM database

Job Requirements

• Must be a graduate of Bachelor's Degree in Business Administration, Finance or any related field

• Excellent communication, time-management, multi-tasking, and organizational skills

• Excellent interpersonal skills with the ability to work with clients, contractors, and staff at all levels

• Proficient with Microsoft Office Suite (specifically desired: advanced expertise in MS Excel)

• Experience with ERP and other Financial/Cost systems (Oracle, etc.) is preferred

• Detail-oriented and resourceful, ability to learn new programs and concepts quickly

• Positive attitude with the ability to develop and maintain effective working relationships.

• Solid time management and follow-through skills to manage multiple tasks with tight deadlines

• Must be able to work independently and as part of a team

• Ability to see the “big picture” and use common sense to make decisions

• Must be willing to work on a night shift schedule.

• Hybrid Working Arrangement - Opportunities that come with working for a Global Consulting firm