Job Information
University of Kansas Circulation and Collections Manager in Lawrence, Kansas
28262BR
Job Title:
Circulation and Collections Manager
Department:
Law Library
Primary Campus:
University of Kansas Lawrence Campus
Job Description:
30% - Circulation management:
Opens the law library and provides Public Service Desk assistance to all law library patrons Monday – Friday mornings; answers/transfers phone calls, checks out/in resources and room keys.
In consultation with law library faculty, this position is responsible for hiring, scheduling, and supervising law library student workers. Communicates regularly with student workers and provides orientation and guidance as needed.
Manages study room reservations for students and other departments within the Law School.
Promotes student awareness and compliance with law library policies and procedures, including study carrel and printing policies.
Maintains and updates the Circulation policy manual. Consults regularly with law library faculty to provide updates and suggestions regarding Circulation policies and procedures.
Maintains the Circulation calendar within Voyager, generates Voyager status reports and distributes them.
Handles faculty checkouts, overdues, and renewals each summer. Collaborates with KU Libraries regarding long-term checkouts, overdues, and fines for law students, law faculty, and law student publications staff.
Manages the outgoing and incoming mail posting and distribution.
Coordinates pickups and deliveries with the KU Libraries courier and UPS/FedEx. Refills MFDs, manages guest logins and law-only-borrower accounts, and distributes temporary parking passes as necessary.
20% - Interlibrary loan & document delivery:
Answers and processes all incoming ILL/DD requests for our materials (loans and copies) received daily via OCLC, SHAREit (KS), phone or US mail.
Coordinates with Research & Reference Librarian and law library faculty on all aspects of ILL/DD in the law library.
Knowledge of and adherence to ILL protocols and best-practices are expected (orientation and continuing education available).
Responsible for marking any materials sent via courier and securely packaging those being sent via US mail. Manages renewal requests from borrowing libraries, damaged books, and lost item billing.
Provides updates and makes suggestions to law library faculty regarding ILL/DD policies or procedures.
20% - Collection maintenance:
Responsible for shelving, shifting, and maintaining the print collection.
Manages updates to resources, files looseleaf services, and inserts pocket parts.
Performs simple book repairs as necessary and prepares materials to be sent to the bindery.
Works with other members of the Technical Services department on preservation activities and the Legal History collection.
Collaborates with the Technical Services Manager to maintain special collections, including the Reserve, Reference, and Faculty Publications collections.
Assists with updating the Faculty Publications Display and other law library displays.
Assists with projects that enhance the visibility of Law School faculty publications.
Creates and updates signage related to the collection and law library policies.
15% - Serials management:
Manages all aspects of serial documents, including federal and state documents.
Responsible for receipt record maintenance in Voyager, distribution of materials in the law library, and associated processing duties.
Follows Federal Depository Library rules for processing, claiming, and maintaining federal documents.
Maintains continuations check-in records for use by other staff. Ensures accurate statistics are consistently recorded and preserved.
Responsible for routing selected serials to Law School faculty and maintaining the corresponding records.
Performs all activities associated with claiming non-received items; determining the reason for non-receipt; generating a claim when appropriate.
Maintains and updates Serials policy manual; consults regularly with law library faculty to provide updates and suggestions regarding Serials policies and procedures.
10% - Reference & instruction:
Coordinates with the Research & Reference Librarian to provide reference assistance at the Public Service Desk so the needs of all patrons are effectively met.
Reference assistance may include help with using resources, instructions for locating library materials, explanations of operating policies and procedures, and referral to Reference Services as needed to successfully resolve patron queries.
Reference assistance duties include in-person consultations, responding to reference email inquiries, answering reference phone calls and responding to reference voice mail messages, and providing virtual reference consultations via Zoom or Teams when necessary.
Supports instructional efforts with maintaining and updating law library Research & Study Guides.
5% - General administrative assignments:
Collaborates with the Director and law library faculty on various special projects; assists the Director and (Assistant/Associate) Director as needed; other duties as assigned.
Examples include contributing to law library newsletter and supporting law library and law school projects as needed.
Req ID (Ex: 10567BR) :
28262BR
Disclaimer:
The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY.
Work Schedule:
M-F; 7am-4pm
FLSA Status:
Nonexempt
Contact Information to Applicants:
Chris Steadham, Director
csteadham@ku.edu
785-864-9242
Required Qualifications:
- Bachelor's degree and three years of library or related experience OR high school diploma/GED and five years of library or related experience.
Employee Class:
U-Unclassified Professional Staff
Advertised Salary Range:
Starting $38,000, salary commensurate with experience
FTE:
1.0
Preferred Qualifications:
MLS, equivalent, or related master’s degree
Circulation and/or serials management experience
Reference and/or instruction experience
Collection maintenance experience
Position Overview:
The Circulation and Collections Manager is primarily responsible for circulation management and comprehensive management of the law library’s physical collection. Other responsibilities include significant ILL/DD duties and active participation in related law library services.
If you are looking for a rewarding and dynamic career, look no farther than the University of Kansas. In addition to a competitive salary, KU offers great benefits to employees with up to 176 hours of paid vacation per year, 96 hours of sick leave earned per year, 9 paid holidays plus one discretionary day, a great retirement program, medical and dental insurance, life and disability insurance, other benefit plan options and state of Kansas discounts offered by various vendors. KU also offers employees educational opportunities for employees. KU is a great place to work!
Reg/Temp:
Regular
Application Review Begins:
15-Jul-2024
Anticipated Start Date:
05-Aug-2024
Additional Candidate Instruction:
Complete and submit online application. Include a cover letter that addresses the required and preferred qualifications of the position, a resume, and a list of three professional references with contact information.
Review of applications will begin July 15, 2024, and will continue until a suitable candidate is selected. To ensure priority consideration, apply before the review date.
#LI-HR1
Job Family:
Library Services-KUL
Work Location Assignment:
On-Site
Position Requirements:
This is an in-person (40/hours week) position in the Wheat Law Library, KU School of Law, Lawrence, KS.